Town of Bristol Catering Services for the Bristol Fourth of July Ball 2027 - 2027
Town of BristolCity · Bristol, RI- Due
- Nov 18, 2026
- 3 days left
- Primary contact
- Carla DaCosta
- (401) 253-7000
The 30-second brief
The Town of Bristol is seeking comprehensive catering services for a formal, black-tie event for up to 275 guests in Bristol, RI. The project scope includes food preparation, dinner service across multiple dining options such as formal plated, formal buffet, or custom-designed menus, a light grazing table, heavy charcuterie, passed hors d'oeuvres, dessert, beverages, necessary equipment, staffing, setup, and cleanup. This solicitation features local funding with a prevailing wage requirement. The submission deadline is November 18, 2026, at 12:00 PM.
Food preparation, Dinner service across multiple dining options (formal plated, Formal buffet, Or custom-designed menu), A light grazing table, Heavy charcuterie, Passed hors d'oeuvres, Dessert, Beverages, Necessary equipment, Staffing, Setup, Cleanup
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Summary
The Town of Bristol is seeking comprehensive catering services for a formal, black-tie event for up to 275 guests in Bristol, RI. The project scope includes food preparation, dinner service across multiple dining options such as formal plated, formal buffet, or custom-designed menus, a light grazing table, heavy charcuterie, passed hors d'oeuvres, dessert, beverages, necessary equipment, staffing, setup, and cleanup.
This solicitation features local funding with a prevailing wage requirement. The submission deadline is November 18, 2026, at 12:00 PM.
REQUIRED DELIVERABLES
Food preparation, Dinner service across multiple dining options (formal plated, Formal buffet, Or custom-designed menu), A light grazing table, Heavy charcuterie, Passed hors d'oeuvres, Dessert, Beverages, Necessary equipment, Staffing, Setup, Cleanup
- Submit to
- 10 Court St, Bristol, RI, 02809
- Scope location
- Bristol, RI
Questions about this BID
How do I respond to this Bid from Town of Bristol?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 18, 2026. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: 10 Court St, Bristol, RI, 02809. For questions, contact Carla DaCosta.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Town of Bristol in RI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Carla DaCosta at (401) 253-7000. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Food preparation, Dinner service across multiple dining options (formal plated, Formal buffet, Or custom-designed menu), A light grazing table, Heavy charcuterie, Passed hors d'oeuvres, Dessert, Beverages, Necessary equipment, Staffing, Setup, Cleanup. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from Town of Bristol?
All active and historical solicitations from Town of Bristol are tracked and searchable. As a city agency, Town of Bristol regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of November 18, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from Town of Bristol for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Bristol, RI. Review the full solicitation for detailed scope requirements.
