Town of Berthoud HVAC Preventative Maintenance and On-Call Support RFQ 2026
Town of BerthoudCity · Berthoud, CO- Due
- Jan 5, 2026
- Deadline passed
- Contract term
- 1 year
- Primary contact
- Steve Hensley
The 30-second brief
The Town of Berthoud is seeking written quotes from qualified HVAC service providers for comprehensive preventative maintenance and on-call support at Town Hall and the Berthoud Recreation Center at Waggener Farm Park. Services include year-round maintenance, seasonal start-ups (Winter, Spring, Summer, Fall), equipment inspections, air filter replacements, condenser coil cleaning, and VAV service. The contract also covers specialized equipment like pool units and domestic water boilers. A mandatory walkthrough is scheduled for December 17, 2025, at 11:00 am starting at the Recreation Center. Quotes are due by January 5, 2026, and the contract term runs through December 31, 2026, with renewal options. Evaluation will be based on experience, response time, pricing structure, and technician qualifications.
Electronic inspection reports, Pricing for bi-annual and annual maintenance, Service call and repair rates
Experience with commercial/municipal HVAC, ability to meet PM schedule, PM reporting quality, response time, pricing structure, technician qualifications
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Summary
The Town of Berthoud is seeking written quotes from qualified HVAC service providers for comprehensive preventative maintenance and on-call support at Town Hall and the Berthoud Recreation Center at Waggener Farm Park.
Services include year-round maintenance, seasonal start-ups (Winter, Spring, Summer, Fall), equipment inspections, air filter replacements, condenser coil cleaning, and VAV service. The contract also covers specialized equipment like pool units and domestic water boilers. A mandatory walkthrough is scheduled for December 17, 2025, at 11:00 am starting at the Recreation Center. Quotes are due by January 5, 2026, and the contract term runs through December 31, 2026, with renewal options. Evaluation will be based on experience, response time, pricing structure, and technician qualifications.
EVALUATION CRITERIA
6- Experience with commercial/municipal HVAC
- Ability to meet PM schedule
- PM reporting quality
- Response time
- Pricing structure
- Technician qualifications
REQUIRED DELIVERABLES
3- Electronic inspection reports
- Pricing for bi-annual and annual maintenance
- Service call and repair rates
REQUIRED ATTACHMENTS
Exhibit A (Equipment List), Exhibit B (Equipment List)
- Submit to
- [email protected]
- Scope location
- Berthoud, CO
Questions about this RFQ
How do I respond to this RFQ from Town of Berthoud?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 5, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Steve Hensley.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including Town of Berthoud in CO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Steve Hensley. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Electronic inspection reports, Pricing for bi-annual and annual maintenance, Service call and repair rates. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience with commercial/municipal HVAC, ability to meet PM schedule, PM reporting quality, response time, pricing structure, technician qualifications" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Berthoud?
All active and historical solicitations from Town of Berthoud are tracked and searchable. As a city agency, Town of Berthoud regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit A (Equipment List), Exhibit B (Equipment List). Review the full document from Town of Berthoud for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Berthoud, CO. Review the full solicitation for detailed scope requirements.