Town of Amherst Records Digitization and Cataloging Services RFP 2026
Town of ThomasCity · Saginaw, MI- Due
- Aug 24, 2026
- Deadline passed
- Posted
- Jul 31, 2026
- Primary contact
- Lincoln Daley
The 30-second brief
The Town of Amherst is seeking proposals for the inventory, high-resolution digitization, and cataloging of approximately 222 standard records storage boxes for the Community Development Office. Proposals are due August 24, 2026.
Inventory & Digitization Plan, Prepared document batches, Digitized and OCR-processed files, Metadata and indexing spreadsheets, Foldering and file naming documentation, Cataloging Summary Report, Encrypted external drives
Relevant Experience and Qualifications (25%), Technical Approach and Methodology (25%), Project Team and Capacity (15%), Cost Proposal (20%), References and Past Performance (10%), Optional Technology and Innovation (5%)
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Summary
The Town of Amherst is seeking proposals for the inventory, high-resolution digitization, and cataloging of approximately 222 standard records storage boxes for the Community Development Office. Proposals are due August 24, 2026.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
7- Inventory & Digitization Plan
- Prepared document batches
- Digitized and OCR-processed files
- Metadata and indexing spreadsheets
- Foldering and file naming documentation
- Cataloging Summary Report
- Encrypted external drives
REQUIRED ATTACHMENTS
8- Cover letter
- Project team description
- Detailed methodology
- Three comparable project examples
- Project schedule
- Fee proposal
- Hourly rates
- Certificate of Insurance
- Submit to
- Town of Amherst, Attn: Lincoln Daley, Town Administrator, 2 Main Street, Amherst, NH 03031
- Scope location
- Amherst, NH
- Reported agency
- Town of Amherst
Questions about this RFP
How do I respond to this RFP from Town of Thomas?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 24, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Town of Amherst, Attn: Lincoln Daley, Town Administrator, 2 Main Street, Amherst, NH 03031. For questions, contact Lincoln Daley.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Thomas in MI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Lincoln Daley. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Inventory & Digitization Plan, Prepared document batches, Digitized and OCR-processed files, Metadata and indexing spreadsheets, Foldering and file naming documentation, Cataloging Summary Report, Encrypted external drives. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Relevant Experience and Qualifications (25%), Technical Approach and Methodology (25%), Project Team and Capacity (15%), Cost Proposal (20%), References and Past Performance (10%), Optional Technology..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Thomas?
All active and historical solicitations from Town of Thomas are tracked and searchable. As a city agency, Town of Thomas regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover letter, Project team description, Detailed methodology, Three comparable project examples, Project schedule, Fee proposal, Hourly rates, Certificate of Insurance. Review the full document from Town of Thomas for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Amherst, NH. Review the full solicitation for detailed scope requirements.