The University of Oklahoma - Document Remediation Services - RFP-2027-384 (2026)
University Of Oklahoma-Norman CampusHigher Ed · Norman, OK- Due
- Nov 11, 2026
- 14 days left
- Posted
- Oct 7, 2026
- Primary contact
- Heidi Slayton
- (405) 325-5261
The 30-second brief
The University of Oklahoma is issuing a Request for Proposal (RFP-2027-384) for University-wide digital accessibility remediation services for documents and digital content to support compliance with applicable accessibility standards, including WCAG 2.1 Level AA, PDF/UA, and Section 508. The scope covers remediating native, scanned, and legacy documents, PDFs, fillable forms, charts, tables, and STEM content across a decentralized university environment while preserving formatting, accuracy, and branding. Vendors must provide comprehensive technical solutions, demonstrated experience in higher education or complex organizations, and pricing proposals structured by per-page rates, volume tiers, and turnaround times. Submissions are due by November 11, 2026, at 12:00 PM CST to primary contact Heidi Slayton. The University intends to award contracts to multiple suppliers.
Technical Proposal, Experience, Methodology, Quality Assurance, Pricing
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Summary
The University of Oklahoma is issuing a Request for Proposal (RFP-2027-384) for University-wide digital accessibility remediation services for documents and digital content to support compliance with applicable accessibility standards, including WCAG 2.1 Level AA, PDF/UA, and Section 508.
The scope covers remediating native, scanned, and legacy documents, PDFs, fillable forms, charts, tables, and STEM content across a decentralized university environment while preserving formatting, accuracy, and branding. Vendors must provide comprehensive technical solutions, demonstrated experience in higher education or complex organizations, and pricing proposals structured by per-page rates, volume tiers, and turnaround times. Submissions are due by November 11, 2026, at 12:00 PM CST to primary contact Heidi Slayton. The University intends to award contracts to multiple suppliers.
EVALUATION CRITERIA
5- Technical Proposal
- Experience
- Methodology
- Quality Assurance
- Pricing
REQUIRED ATTACHMENTS
6- General Terms and Conditions
- 02 Solicitation Rules of Usage and Definitions
- PROCUREMENT INSURANCE GUIDELINES SPREADSHEET -2.22.24 ERM.xlsx
- University of Oklahoma Solicitation Instructions
- Pricing Proposal Template
- BAA Template
- Submit to
- [email protected]
- Reported agency
- The University of Oklahoma
Questions about this RFP
How do I respond to this RFP from University Of Oklahoma-Norman Campus?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 11, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Heidi Slayton.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including University Of Oklahoma-Norman Campus in OK, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Heidi Slayton at (405) 325-5261. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Technical Proposal, Experience, Methodology, Quality Assurance, Pricing" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from University Of Oklahoma-Norman Campus?
All active and historical solicitations from University Of Oklahoma-Norman Campus are tracked and searchable. As a higher ed agency, University Of Oklahoma-Norman Campus regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of November 11, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: General Terms and Conditions, 02 Solicitation Rules of Usage and Definitions, PROCUREMENT INSURANCE GUIDELINES SPREADSHEET -2.22.24 ERM.xlsx, University of Oklahoma Solicitation Instructions, Pricing. Review the full document from University Of Oklahoma-Norman Campus for the complete list.