Texas Parks and Wildlife Department Conference Facility Rental RFP 2026
Texas Parks and Wildlife Department | State of TexasState · Austin, TX- Due
- Mar 4, 2026
- Deadline passed
- Posted
- Feb 12, 2026
- Primary contact
- Vanessa D Contreras
- (512) 389-4722
The 30-second brief
Texas Parks and Wildlife Department (TPWD) is requesting proposals for the rental of conference/group facilities to include standard hotel lodging, training/meeting space, dining room and provision of meals for a division meeting for approximately seventy-five (75) attendees.
Conference/group facilities including lodging, Training/meeting space, Dining room, And meals.
Compensation and Fees, Qualifications, Experience, and Capability, Layout of meeting room space and amenities, Quality of proposed accommodations, Facility including: preferred location, availability of preferred dates.
Hear what Texas Parks and Wildlife Department | State of Texas plans next before it's posted.
Get alerts freeFree account · 30-second setup · No credit card
Summary
Texas Parks and Wildlife Department (TPWD) is requesting proposals for the rental of conference/group facilities to include standard hotel lodging, training/meeting space, dining room and provision of meals for a division meeting for approximately seventy-five (75) attendees.
EVALUATION CRITERIA
8- Compensation and Fees
- Qualifications
- Experience
- Capability
- Layout of meeting room space and amenities
- Quality of proposed accommodations
- Facility including: preferred location
- Availability of preferred dates
REQUIRED DELIVERABLES
4- Conference/group facilities including lodging
- Training/meeting space
- Dining room
- Meals
REQUIRED ATTACHMENTS
6- Exhibit A – Execution of Proposal
- Exhibit B – Price List Options and Availability
- Exhibit C – Company Profile
- Exhibit D – Past Projects with Corresponding References
- Exhibit E – Sample Menus
- Addenda
- Submit to
- Austin, Texas
- Scope location
- Texas
- Reported agency
- Texas Parks and Wildlife Department
Questions about this RFP
How do I respond to this RFP from Texas Parks and Wildlife Department | State of Texas?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 4, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Austin, Texas. For questions, contact Vanessa D Contreras.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Texas Parks and Wildlife Department | State of Texas in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Vanessa D Contreras at (512) 389-4722. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Conference/group facilities including lodging, Training/meeting space, Dining room, And meals.. Proposals should clearly address how each deliverable will be met.
Show 4 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Compensation and Fees, Qualifications, Experience, and Capability, Layout of meeting room space and amenities, Quality of proposed accommodations, Facility including: preferred location, availability..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Texas Parks and Wildlife Department | State of Texas?
All active and historical solicitations from Texas Parks and Wildlife Department | State of Texas are tracked and searchable. As a state agency, Texas Parks and Wildlife Department | State of Texas regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit A – Execution of Proposal, Exhibit B – Price List Options and Availability, Exhibit C – Company Profile, Exhibit D – Past Projects with Corresponding References, Exhibit E – Sample Menus, Adde. Review the full document from Texas Parks and Wildlife Department | State of Texas for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Texas. Review the full solicitation for detailed scope requirements.