Tazewell County Public Schools SAM Food Buying Co-Op IFB SN 2026-A
Tazewell County Public SchoolsSchool · Tazewell, VA- Due
- May 6, 2026
- Deadline passed
- Posted
- Mar 16, 2026
- Contract term
- 1 year
- Primary contact
- Tracy Webster
- (276) 228-5411
The 30-second brief
The Southern Appalachian Mountains Food Buying Co-Op (SAM CO-OP), led by Tazewell County Public Schools, is soliciting formal sealed bids from qualified vendors to furnish and deliver cafeteria food and related supplies. The co-op serves 155 facilities across multiple Virginia school districts, the Southwest Virginia Regional Jail System, and Elizabethton City Schools in Tennessee, serving an average of over 74,000 daily meals. The contract period runs from July 1, 2026, through June 30, 2027, with options for four successive one-year renewals. Bidders must provide firm unit prices, which may be adjusted annually based on the Producer Price Index (PPI) for All Finished Consumer Foods. Sealed bids are due by May 6, 2026, at 11:00 a.m. at the Wytheville, VA office. Requirements include compliance with the Healthy Hunger-Free Kids Act (zero trans-fat) and specific Virginia prohibitions on certain color additives effective July 2027.
Sealed bids, Product Bid Specifications Excel Document, Independent Price Determination Certificate, USDA Certification Regarding Debarment, Certification Regarding Lobbying, Buy American Certification Form, State Corporation Commission Statement, Sex Offender Statement, Clean Air and Water Certification, Civil Rights Assurance Statement
Lowest responsive and responsible bidder, DMBE-certified small business preference
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Summary
The Southern Appalachian Mountains Food Buying Co-Op (SAM CO-OP), led by Tazewell County Public Schools, is soliciting formal sealed bids from qualified vendors to furnish and deliver cafeteria food and related supplies.
The co-op serves 155 facilities across multiple Virginia school districts, the Southwest Virginia Regional Jail System, and Elizabethton City Schools in Tennessee, serving an average of over 74,000 daily meals. The contract period runs from July 1, 2026, through June 30, 2027, with options for four successive one-year renewals. Bidders must provide firm unit prices, which may be adjusted annually based on the Producer Price Index (PPI) for All Finished Consumer Foods. Sealed bids are due by May 6, 2026, at 11:00 a.m. at the Wytheville, VA office. Requirements include compliance with the Healthy Hunger-Free Kids Act (zero trans-fat) and specific Virginia prohibitions on certain color additives effective July 2027.
EVALUATION CRITERIA
Lowest responsive and responsible bidder, DMBE-certified small business preference
REQUIRED DELIVERABLES
10- Sealed bids
- Product Bid Specifications Excel Document
- Independent Price Determination Certificate
- USDA Certification Regarding Debarment
- Certification Regarding Lobbying
- Buy American Certification Form
- State Corporation Commission Statement
- Sex Offender Statement
- Clean Air and Water Certification
- Civil Rights Assurance Statement
- Submit to
- 1570 West Reservoir Street, Wytheville, VA 24382
- Duration
- 60 months
- Scope location
- Wytheville, VA
Questions about this IFB
How do I respond to this IFB from Tazewell County Public Schools?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 6, 2026. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: 1570 West Reservoir Street, Wytheville, VA 24382. For questions, contact Tracy Webster.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including Tazewell County Public Schools in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Tracy Webster at (276) 228-5411. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Sealed bids, Product Bid Specifications Excel Document, Independent Price Determination Certificate, USDA Certification Regarding Debarment, Certification Regarding Lobbying, Buy American Certification Form, State Corporation Commission Statement, Sex Offender Statement, Clean Air and Water Certific. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsive and responsible bidder, DMBE-certified small business preference" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Tazewell County Public Schools?
All active and historical solicitations from Tazewell County Public Schools are tracked and searchable. As a school agency, Tazewell County Public Schools regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from Tazewell County Public Schools for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Wytheville, VA. Review the full solicitation for detailed scope requirements.