Tahoe-Truckee Unified School District RFP 2025.11 Hosted VoIP Telephone System
Sierra Expeditionary Learning DistrictSchool · Truckee, CA- Due
- Dec 5, 2025
- Deadline passed
- Posted
- Nov 7, 2025
- Primary contact
- Edward Hilton
The 30-second brief
Tahoe Truckee Unified School District is seeking proposals from qualified vendors for a comprehensive cloud-based Voice over Internet Protocol (VoIP) telephone system and related services. The project aims to migrate from the District's current on-premises Cisco system to a modern, reliable, and secure cloud-based solution.
Complete, Turn-key, Cloud-hosted VoIP solution including hardware, Software, Licensing, Implementation, Migration, Training, And ongoing support services.
Technical Solution & Functional Fit, Vendor Qualifications & Experience, Security, Compliance & Reliability, Project Plan, Support & SLA, Total Cost of Ownership (TCO)
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Summary
Tahoe Truckee Unified School District is seeking proposals from qualified vendors for a comprehensive cloud-based Voice over Internet Protocol (VoIP) telephone system and related services.
The project aims to migrate from the District's current on-premises Cisco system to a modern, reliable, and secure cloud-based solution.
EVALUATION CRITERIA
7- Technical Solution & Functional Fit
- Vendor Qualifications & Experience
- Security
- Compliance & Reliability
- Project Plan
- Support & SLA
- Total Cost of Ownership (TCO)
REQUIRED DELIVERABLES
9- Complete
- Turn-key
- Cloud-hosted VoIP solution including hardware
- Software
- Licensing
- Implementation
- Migration
- Training
- Ongoing support services
REQUIRED ATTACHMENTS
Cover Letter, Business Information, Relevant Project Experience & Qualifications, Proposed Project Team, Litigation History, Response to Scope of Work and Requirements, Cost Proposal, Project Plan & Sample SLA, Appendix (Executed Non-Collusion Declaration, Executed Iran Contracting Act Certification, Certificate(s) of Insurance, Copy of Cooperative Agreement Pricing, Key team member resumes (optional), Objections to District's form of agreement (optional))
- Submit to
- Edward Hilton, Chief Technology Officer, Technology Services, TAHOE TRUCKEE UNIFIED SCHOOL DISTRICT, 11603 Donner Pass Road, Truckee, CA 96161
- Scope location
- Truckee, CA
- Reported agency
- Tahoe Truckee Unified School District
Questions about this RFP
How do I respond to this RFP from Sierra Expeditionary Learning District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 5, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Edward Hilton, Chief Technology Officer, Technology Services, TAHOE TRUCKEE UNIFIED SCHOOL DISTRICT, 11603 Donner Pass Road, Truckee, CA 96161. For questions, contact Edward Hilton.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Sierra Expeditionary Learning District in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Edward Hilton. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Complete, Turn-key, Cloud-hosted VoIP solution including hardware, Software, Licensing, Implementation, Migration, Training, And ongoing support services.. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Technical Solution & Functional Fit, Vendor Qualifications & Experience, Security, Compliance & Reliability, Project Plan, Support & SLA, Total Cost of Ownership (TCO)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Sierra Expeditionary Learning District?
All active and historical solicitations from Sierra Expeditionary Learning District are tracked and searchable. As a school agency, Sierra Expeditionary Learning District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Letter, Business Information, Relevant Project Experience & Qualifications, Proposed Project Team, Litigation History, Response to Scope of Work and Requirements, Cost Proposal, Project Plan & S. Review the full document from Sierra Expeditionary Learning District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Truckee, CA. Review the full solicitation for detailed scope requirements.