Sumner County Government Archives Unit Replacement RFP 2026
Sumner County Government, State Agency, TN·State Agency
- Primary Contact
- Christi Mullins · (615) 489-2292
- Scope Location
- Sumner, TN
- Submission Address
- 355 N. Belvedere Drive Room 102 Gallatin,, Gallatin, TN, 37066
SUMMARY
Sumner County Government is seeking proposals for the replacement of two HVAC split systems (4-ton and 5-ton) at the county archives. A mandatory site visit is required, and proposals are due by September 3, 2026.
REQUIRED DELIVERABLES
4-ton split system with electric heat kit, 5-ton split system with electric heat kit, Justification for selected units
REQUIRED ATTACHMENTS
Plans
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from Sumner County Government?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 3, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 355 N. Belvedere Drive Room 102 Gallatin,, Gallatin, TN, 37066. For questions, contact Christi Mullins.
Is this solicitation still open for submissions?
Based on the posted deadline of September 3, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Plans. Review the full document from Sumner County Government for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Sumner County Government in TN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Christi Mullins at (615) 489-2292. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Sumner, TN. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: 4-ton split system with electric heat kit, 5-ton split system with electric heat kit, Justification for selected units. Proposals should clearly address how each deliverable will be met.
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