Stockton University - Hotel & Conference Services: Murphy Writing - RFP 27-06 (2026)
Stockton UniversityHigher Ed · Galloway, NJ- Due
- Dec 2, 2026
- 25 days left
- Posted
- Oct 30, 2026
- Contract term
- 3 years
The 30-second brief
Stockton University is seeking proposals from experienced and qualified bidders for hotel and conference services for Murphy Writing of Stockton University, specifically for its flagship program, the Winter Poetry + Prose Getaway. The scope of services includes allocating guest rooms (single or double occupancy, with an anticipated 273 - 400 total room nights per yearly event), conference rooms, large and small breakout rooms, fully catered buffet-style meals, audio and visual (A/V) equipment, and related amenities across a three-year contract term (January 2028, January 2029, and January 2030). Bidders must submit proposals electronically via the Stockton University Vendor Portal by December 02, 2026, at 2:00 p.m. EPT. Inquiries are due by November 06, 2026. Evaluation criteria include vendor qualifications, project and team staffing experience, and pricing.
Hotel room rates, Conference room total cost, Large-sized breakout room total cost, Small-sized breakout room total cost, Dessert reception per guest, Breakfast buffet per guest, Lunch buffet per guest, Dinner buffet per guest, Audio & visual equipment lump-sum fixed fee
Vendor Qualifications: Experience & Capabilities of the Organization (0-30), Project & Team Staffing Experience, Qualifications, and References (0-30), Pricing (Proposal Pages) (0-40)
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Summary
Stockton University is seeking proposals from experienced and qualified bidders for hotel and conference services for Murphy Writing of Stockton University, specifically for its flagship program, the Winter Poetry + Prose Getaway.
The scope of services includes allocating guest rooms (single or double occupancy, with an anticipated 273 - 400 total room nights per yearly event), conference rooms, large and small breakout rooms, fully catered buffet-style meals, audio and visual (A/V) equipment, and related amenities across a three-year contract term (January 2028, January 2029, and January 2030). Bidders must submit proposals electronically via the Stockton University Vendor Portal by December 02, 2026, at 2:00 p.m. EPT. Inquiries are due by November 06, 2026. Evaluation criteria include vendor qualifications, project and team staffing experience, and pricing.
EVALUATION CRITERIA
5- Vendor Qualifications: Experience & Capabilities of the Organization (0-30)
- Project & Team Staffing Experience
- Qualifications
- References (0-30)
- Pricing (Proposal Pages) (0-40)
REQUIRED DELIVERABLES
9- Hotel room rates
- Conference room total cost
- Large-sized breakout room total cost
- Small-sized breakout room total cost
- Dessert reception per guest
- Breakfast buffet per guest
- Lunch buffet per guest
- Dinner buffet per guest
- Audio & visual equipment lump-sum fixed fee
REQUIRED ATTACHMENTS
13- Proposal Page(s)
- Acknowledgement of Receipt of Addenda
- Ownership Disclosure
- Disclosure of Investment Activities in Iran
- Certification of Non-Involvement in Prohibited Activities in Russia or Belarus
- Non-Collusion Affidavit
- Source Disclosure Form
- Disclosure of Investigations & Other Actions Involving Vendor Form
- Employee or Relative Disclosure Requirement
- Exhibit A Mandatory EEO Language evidence
- New Jersey Business Registration Certificate
- Taxpayer Identification Request (W-9)
- Proof of Ability to Obtain Required Insurance
- Submit to
- https://www.stockton.edu/purchasing-contracting/vendor-portal.html
- Scope location
- Galloway, NJ
Questions about this RFP
How do I respond to this RFP from Stockton University?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 2, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://www.stockton.edu/purchasing-contracting/vendor-portal.html.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Stockton University in NJ, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
What are the key deliverables?
The solicitation specifies the following deliverables: Hotel room rates, Conference room total cost, Large-sized breakout room total cost, Small-sized breakout room total cost, Dessert reception per guest, Breakfast buffet per guest, Lunch buffet per guest, Dinner buffet per guest, Audio & visual equipment lump-sum fixed fee. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Vendor Qualifications: Experience & Capabilities of the Organization (0-30), Project & Team Staffing Experience, Qualifications, and References (0-30), Pricing (Proposal Pages) (0-40)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Stockton University?
All active and historical solicitations from Stockton University are tracked and searchable. As a higher ed agency, Stockton University regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 2, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal Page(s), Acknowledgement of Receipt of Addenda, Ownership Disclosure, Disclosure of Investment Activities in Iran, Certification of Non-Involvement in Prohibited Activities in Russia or Belar. Review the full document from Stockton University for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Galloway, NJ. Review the full solicitation for detailed scope requirements.