State of Indiana - ERP Modernization Strategy - RFI 27-87809 (2026)
Indiana Criminal Justice Institute | State of IndianaState · Indianapolis, IN- Due
- Oct 13, 2026
- Deadline passed
- Posted
- Aug 27, 2026
- Contract term
- 1 year
- Primary contact
- Robert Cohen
- (317) 232-3150
The 30-second brief
The State of Indiana, via the Indiana Department of Administration, is seeking information to identify a qualified independent consulting firm to assess current Enterprise Resource Planning (ERP) systems and develop an enterprise modernization strategy and implementation roadmap. The current legacy environment utilizes Oracle PeopleSoft FSCM 9.2.53 and PeopleSoft HCM 9.2.50, supporting core business operations including financial management, accounts payable, accounts receivable, general ledger, procurement, asset management, human resources, payroll, absence management, benefits, time and labor, and recruiting across approximately 200 state agencies and 37,000 employees. The selected consultant will evaluate existing systems, analyze technology alternatives (upgrade, replace, hybrid), perform data readiness and risk management assessments, and produce an executive-level modernization roadmap with budgetary cost estimates. The engagement explicitly excludes building, selecting, or implementing new software. Responses are due by October 13, 2026, at 3:00 PM ET. Evaluation criteria include Adherence to Mandatory Requirements, Management Assessment/Quality, and Cost.
Adherence to Mandatory Requirements (Pass/Fail), Management Assessment/Quality (50 points), Cost (30 points)
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Summary
The State of Indiana, via the Indiana Department of Administration, is seeking information to identify a qualified independent consulting firm to assess current Enterprise Resource Planning (ERP) systems and develop an enterprise modernization strategy and implementation roadmap.
The current legacy environment utilizes Oracle PeopleSoft FSCM 9.2.53 and PeopleSoft HCM 9.2.50, supporting core business operations including financial management, accounts payable, accounts receivable, general ledger, procurement, asset management, human resources, payroll, absence management, benefits, time and labor, and recruiting across approximately 200 state agencies and 37,000 employees. The selected consultant will evaluate existing systems, analyze technology alternatives (upgrade, replace, hybrid), perform data readiness and risk management assessments, and produce an executive-level modernization roadmap with budgetary cost estimates. The engagement explicitly excludes building, selecting, or implementing new software. Responses are due by October 13, 2026, at 3:00 PM ET. Evaluation criteria include Adherence to Mandatory Requirements, Management Assessment/Quality, and Cost.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
5- Attachment A
- Questions and Answers Template
- Artificial Intelligence Technical Proposal Questions
- Infrastructure Overview
- Confidential Documentation Listing
- Submit to
- [email protected]
- Duration
- 4 months
- Scope location
- Indianapolis, IN
- Reported agency
- State of Indiana
Questions about this RFI
How do I respond to this RFI from Indiana Criminal Justice Institute | State of Indiana?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 13, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Robert Cohen.
Can small businesses or minority-owned firms bid on this RFI?
Most government agencies, including Indiana Criminal Justice Institute | State of Indiana in IN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFI submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Robert Cohen at (317) 232-3150. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Adherence to Mandatory Requirements (Pass/Fail), Management Assessment/Quality (50 points), Cost (30 points)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Indiana Criminal Justice Institute | State of Indiana?
All active and historical solicitations from Indiana Criminal Justice Institute | State of Indiana are tracked and searchable. As a state agency, Indiana Criminal Justice Institute | State of Indiana regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFI?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A, Questions and Answers Template, Artificial Intelligence Technical Proposal Questions, Infrastructure Overview, Confidential Documentation Listing. Review the full document from Indiana Criminal Justice Institute | State of Indiana for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Indianapolis, IN. Review the full solicitation for detailed scope requirements.