St. James Public Schools AWD Vehicle Purchase RFP 2025 - ISD 840
St. James Public School DistrictSchool · Saint James, MN- Due
- Dec 8, 2025
- Deadline passed
- Posted
- Nov 24, 2025
- Primary contact
- Courtney Brey
- (507) 375-5974
The 30-second brief
St. James Public Schools (Independent School District No. 840) is soliciting proposals for the purchase of one 4-door All-Wheel Drive (AWD) or 4-Wheel Drive (4WD) vehicle, model year 2020 or newer, with mileage under 50,000 miles. The vehicle will be used for district operations and the Driver Education program, requiring appropriate visibility and the ability to be fitted with dual-control accessories. Minimum specifications include automatic transmission, ABS, electronic stability control, backup camera, and compliance with Minnesota safety inspection requirements. Proposals must include a full vehicle description (VIN, mileage, equipment), maintenance and accident history, pricing, and delivery timeline. Bids are due electronically by December 8, 2025, at 2:00 PM CST, with a question deadline of December 3, 2025.
Vehicle Description, Condition & History, Pricing, Delivery Timeline, Vendor Information
Compliance with required specifications, Total cost and overall value, Vehicle condition, mileage, warranty, and reliability, Suitability for Driver Education use, Vendor reputation and service support, Delivery timeline
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Summary
St.
James Public Schools (Independent School District No. 840) is soliciting proposals for the purchase of one 4-door All-Wheel Drive (AWD) or 4-Wheel Drive (4WD) vehicle, model year 2020 or newer, with mileage under 50,000 miles. The vehicle will be used for district operations and the Driver Education program, requiring appropriate visibility and the ability to be fitted with dual-control accessories. Minimum specifications include automatic transmission, ABS, electronic stability control, backup camera, and compliance with Minnesota safety inspection requirements. Proposals must include a full vehicle description (VIN, mileage, equipment), maintenance and accident history, pricing, and delivery timeline. Bids are due electronically by December 8, 2025, at 2:00 PM CST, with a question deadline of December 3, 2025.
EVALUATION CRITERIA
9- Compliance with required specifications
- Total cost and overall value
- Vehicle condition
- Mileage
- Warranty
- Reliability
- Suitability for Driver Education use
- Vendor reputation and service support
- Delivery timeline
REQUIRED DELIVERABLES
5- Vehicle Description
- Condition & History
- Pricing
- Delivery Timeline
- Vendor Information
REQUIRED ATTACHMENTS
5- Maintenance records
- Accident/repair history
- Warranty status
- Proof of insurance and/or bonding
- Statement of compliance
- Submit to
- [email protected] or [email protected]
- Scope location
- St. James, MN
- Reported agency
- St. James Public Schools
Questions about this RFP
How do I respond to this RFP from St. James Public School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 8, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected] or [email protected]. For questions, contact Courtney Brey.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including St. James Public School District in MN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Courtney Brey at (507) 375-5974. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Vehicle Description, Condition & History, Pricing, Delivery Timeline, Vendor Information. Proposals should clearly address how each deliverable will be met.
Show 4 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Compliance with required specifications, Total cost and overall value, Vehicle condition, mileage, warranty, and reliability, Suitability for Driver Education use, Vendor reputation and service suppor..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from St. James Public School District?
All active and historical solicitations from St. James Public School District are tracked and searchable. As a school agency, St. James Public School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Maintenance records, Accident/repair history, Warranty status, Proof of insurance and/or bonding, Statement of compliance. Review the full document from St. James Public School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: St. James, MN. Review the full solicitation for detailed scope requirements.