St. Croix Preparatory Academy Direct Bid Request for Payroll Services Only 2026
St. Croix Preparatory Academy LowerSchool · Stillwater, MN- Due
- Nov 16, 2026
- 13 days left
- Contract term
- 1.5 years
- Primary contact
- Jenn Fuchs
The 30-second brief
St. Croix Preparatory Academy seeks direct bids from qualified firms to provide complete outsourced payroll processing and payroll compliance services for approximately 150 employees. The scope includes regular and supplemental payroll processing, payroll register review, federal and state payroll taxes, Minnesota employment and unemployment reporting, TRA and PERA reporting, statutory and voluntary deductions and withholdings, W-2 reporting, ACA reporting, payroll liability reconciliation, and UFARS / school accounting coordination. The current payroll, finance, and timekeeping system is Skyward. The submission deadline is November 16, 2026, at 1:00 PM, with an anticipated contract term through June 30, 2028.
Annual payroll services - base fee, Implementation / conversion fee, Payroll software or platform fees, Time & labor / integration fees, W-2 preparation and filing, ACA reporting, TRA / PERA reporting, Federal / state tax filing, Additional payroll cycle / off-cycle payroll, Hourly consulting rate for work outside scope
Relevant Experience-15 pts, Scope and Service Model-20 pts, Accuracy, Compliance, and Controls-20 points, Technology and Data Security-10pts, Cost and Overall Value-30 pts, References-5 pts
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Summary
St.
Croix Preparatory Academy seeks direct bids from qualified firms to provide complete outsourced payroll processing and payroll compliance services for approximately 150 employees. The scope includes regular and supplemental payroll processing, payroll register review, federal and state payroll taxes, Minnesota employment and unemployment reporting, TRA and PERA reporting, statutory and voluntary deductions and withholdings, W-2 reporting, ACA reporting, payroll liability reconciliation, and UFARS / school accounting coordination. The current payroll, finance, and timekeeping system is Skyward. The submission deadline is November 16, 2026, at 1:00 PM, with an anticipated contract term through June 30, 2028.
EVALUATION CRITERIA
8- Relevant Experience-15 pts
- Scope and Service Model-20 pts
- Accuracy
- Compliance
- Controls-20 points
- Technology and Data Security-10pts
- Cost and Overall Value-30 pts
- References-5 pts
REQUIRED DELIVERABLES
10- Annual payroll services - base fee
- Implementation / conversion fee
- Payroll software or platform fees
- Time & labor / integration fees
- W-2 preparation and filing
- ACA reporting
- TRA / PERA reporting
- Federal / state tax filing
- Additional payroll cycle / off-cycle payroll
- Hourly consulting rate for work outside scope
REQUIRED ATTACHMENTS
Completed pricing form in Section 10, sample service agreement or proposed contractual terms
- Submit to
- [email protected]
- Scope location
- Stillwater, MN
- Reported agency
- St. Croix Preparatory Academy
Questions about this BID
How do I respond to this Bid from St. Croix Preparatory Academy Lower?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 16, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Jenn Fuchs.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including St. Croix Preparatory Academy Lower in MN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jenn Fuchs. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Annual payroll services - base fee, Implementation / conversion fee, Payroll software or platform fees, Time & labor / integration fees, W-2 preparation and filing, ACA reporting, TRA / PERA reporting, Federal / state tax filing, Additional payroll cycle / off-cycle payroll, Hourly consulting rate f. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Relevant Experience-15 pts, Scope and Service Model-20 pts, Accuracy, Compliance, and Controls-20 points, Technology and Data Security-10pts, Cost and Overall Value-30 pts, References-5 pts" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from St. Croix Preparatory Academy Lower?
All active and historical solicitations from St. Croix Preparatory Academy Lower are tracked and searchable. As a school agency, St. Croix Preparatory Academy Lower regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1.5 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 16, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Completed pricing form in Section 10, sample service agreement or proposed contractual terms. Review the full document from St. Croix Preparatory Academy Lower for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Stillwater, MN. Review the full solicitation for detailed scope requirements.