Springfield-Sangamon County Regional Planning Commission Community Engagement Services RFQP 2026
Sangamon CountyCounty · Springfield, IL- Due
- Aug 31, 2026
- Deadline passed
- Posted
- Jul 31, 2026
- Contract term
- 4 years
- Primary contact
- Lisa Peterson
- (217) 747-5193
The 30-second brief
The SSCRPC is soliciting proposals for a Community Engagement Consultant to support the EPA-funded Sangamon County Brownfields Assessment Coalition Grant. Services include outreach strategy, public meeting facilitation, and documentation through September 2030. Proposals are due August 31, 2026.
Engagement strategies, Outreach materials, Website content, Public meeting facilitation, Documentation of engagement activities, Quarterly and annual EPA report summaries
Budget & Cost Reasonableness (25%), Work Plan & Engagement Approach (20%), Experience & Qualifications (20%), Project Schedule (15%), Relevant Project Experience (10%), Communication & Facilitation (10%)
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Summary
The SSCRPC is soliciting proposals for a Community Engagement Consultant to support the EPA-funded Sangamon County Brownfields Assessment Coalition Grant. Services include outreach strategy, public meeting facilitation, and documentation through September 2030. Proposals are due August 31, 2026.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
6- Engagement strategies
- Outreach materials
- Website content
- Public meeting facilitation
- Documentation of engagement activities
- Quarterly and annual EPA report summaries
REQUIRED ATTACHMENTS
7- Cover Letter
- Work Plan
- Qualifications
- Similar Assignments
- Preliminary Budget
- Insurance Certification
- Resumes
REQUIRED STAFFING
4- Submit to
- Springfield, IL
- Scope location
- Springfield, IL
- Reported agency
- Springfield-Sangamon County Regional Planning Commission
Questions about this RFP
How do I respond to this RFP from Sangamon County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 31, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Springfield, IL. For questions, contact Lisa Peterson.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Sangamon County in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Lisa Peterson at (217) 747-5193. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Principal in charge, Project manager, Community Engagement Consultant (CEC), Qualified Environmental Professional (QEP). Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Engagement strategies, Outreach materials, Website content, Public meeting facilitation, Documentation of engagement activities, Quarterly and annual EPA report summaries. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Budget & Cost Reasonableness (25%), Work Plan & Engagement Approach (20%), Experience & Qualifications (20%), Project Schedule (15%), Relevant Project Experience (10%), Communication & Facilitation (1..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Sangamon County?
All active and historical solicitations from Sangamon County are tracked and searchable. As a county agency, Sangamon County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 4 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Letter, Work Plan, Qualifications, Similar Assignments, Preliminary Budget, Insurance Certification, Resumes. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Sangamon County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Springfield, IL. Review the full solicitation for detailed scope requirements.