REQUEST FOR PROPOSALS (RFP) FOR FACILITY CUSTODIAL/JANITORIAL & BIOHAZARD SERVICES w/GROUNDS MAINTENANCE VOLUNTARY ALTERNATE FOR SOUTH LAKE SCHOOLS
South Lake SchoolsSchool · Saint Clair Shores, MI- Due
- Aug 1, 2025
- Deadline passed
- Posted
- Jul 1, 2025
- Contract term
- 3 years
- Primary contact
- Stephen Ogletree
- (586) 635-1621
The 30-second brief
South Lake Schools is seeking proposals for facility custodial, janitorial, and biohazard services, with an optional grounds maintenance component. The contract will be for an initial term of three years with potential for two one-year renewals.
Proposals detailing experience, qualifications, pricing, project approach, staffing plan, safety program, and other required documentation as outlined in the RFP.
Responsiveness, responsibility, proposed fees, project approach, operating work plan and timeline, proposed monitoring and reporting technology, experience and past performance, experience providing cleaning service in public/private school environments, resumes for project manager/account supervisor, project personnel adequacy, full and proper completion of bid forms, guarantees, training program, performance as reported by references, and any other pertinent information.
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Summary
South Lake Schools is seeking proposals for facility custodial, janitorial, and biohazard services, with an optional grounds maintenance component. The contract will be for an initial term of three years with potential for two one-year renewals.
EVALUATION CRITERIA
15- Responsiveness
- Responsibility
- Proposed fees
- Project approach
- Operating work plan and timeline
- Proposed monitoring and reporting technology
- Experience and past performance
- Experience providing cleaning service in public/private school environments
- Resumes for project manager/account supervisor
- Project personnel adequacy
- Full and proper completion of bid forms
- Guarantees
- Training program
- Performance as reported by references
- Any other pertinent information
REQUIRED DELIVERABLES
7- Proposals detailing experience
- Qualifications
- Pricing
- Project approach
- Staffing plan
- Safety program
- Other required documentation as outlined in the RFP
REQUIRED ATTACHMENTS
4- Appendix A1: Bid Price Page
- Appendix A2: Required Forms and Affidavits
- Appendix A3: Form of Agreement Sample
- Appendix A4: Contractor Registration Form
REQUIRED STAFFING
Site Manager, Custodians
- Submit to
- South Lake Schools Administration Building, 23101 Stadium Drive, St Clair Shores, Michigan 48080
- Duration
- 60 months
- Scope location
- South Lake Schools facilities in St. Clair Shores, Michigan and surrounding areas.
- Projected sq ft
- 427,273 sq ft
- Reported agency
- SOUTH LAKE PUBLIC SCHOOLS
Questions about this RFP
How do I respond to this RFP from South Lake Schools?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 1, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: South Lake Schools Administration Building, 23101 Stadium Drive, St Clair Shores, Michigan 48080. For questions, contact Stephen Ogletree.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including South Lake Schools in MI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Stephen Ogletree at (586) 635-1621. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Site Manager, Custodians. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Proposals detailing experience, qualifications, pricing, project approach, staffing plan, safety program, and other required documentation as outlined in the RFP.. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Responsiveness, responsibility, proposed fees, project approach, operating work plan and timeline, proposed monitoring and reporting technology, experience and past performance, experience providing c..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from South Lake Schools?
All active and historical solicitations from South Lake Schools are tracked and searchable. As a school agency, South Lake Schools regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Appendix A1: Bid Price Page, Appendix A2: Required Forms and Affidavits, Appendix A3: Form of Agreement Sample, Appendix A4: Contractor Registration Form. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from South Lake Schools for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: South Lake Schools facilities in St. Clair Shores, Michigan and surrounding areas.. The total projected area is 427273 sq ft. Review the full solicitation for detailed scope requirements.