Solana Beach School District Fresh Produce Products Request for Proposal 2027-05
Solana Beach ElementarySchool · Solana Beach, CA- Due
- Mar 11, 2026
- Deadline passed
- Posted
- Feb 13, 2026
- Contract term
- 1 year
- Primary contact
- Vickie Leckie
- (858) 794-7132
The 30-second brief
Solana Beach School District is requesting proposals for fresh produce products, RFP No. 2027-05. The scope includes supplying and delivering fresh fruits, vegetables, and related agricultural food components to district school sites and the District Office Warehouse on an as-needed basis. Key requirements include compliance with the U.S. Pure Food and Drug Act, California Processed Food Registration, Buy American provisions, HACCP and food safety protocols, and strict time/temperature control standards. Submissions are due by March 11, 2026, at 11:00 AM PST, with questions and substitution requests due by February 26, 2026, at 2:00 PM PST. The initial contract term is one year from July 1, 2026, through June 30, 2027, with potential renewals for two additional one-year periods.
Fresh produce items including apples, Avocados, Bananas, Carrots, Potatoes, Spinach, Strawberries, Cauliflower, Celery, Jalapeños, Cilantro, Limes, Oranges, Tangerines, Cucumbers, Edamame, Frozen peas, Ginger root, Garlic, Herbs, Lemon and lime juices, Lettuce, Mangoes, Mushrooms, Onions, Tofu, Parsley, Peas, Peppers, Squash, And tomatoes as detailed in the RFP Item List and Pricing Form
Price: 40, Appearance, Nutritional Value and Taste: 20, References and Past Performance: 15, Geographic Location: 10, Presentation - Required Documents completed and submitted: 5, Food Recall Protocol and HACCP Plan: 5, Ability to place orders online: 5, Samples: 0
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Summary
Solana Beach School District is requesting proposals for fresh produce products, RFP No. 2027-05.
The scope includes supplying and delivering fresh fruits, vegetables, and related agricultural food components to district school sites and the District Office Warehouse on an as-needed basis. Key requirements include compliance with the U.S. Pure Food and Drug Act, California Processed Food Registration, Buy American provisions, HACCP and food safety protocols, and strict time/temperature control standards. Submissions are due by March 11, 2026, at 11:00 AM PST, with questions and substitution requests due by February 26, 2026, at 2:00 PM PST. The initial contract term is one year from July 1, 2026, through June 30, 2027, with potential renewals for two additional one-year periods.
EVALUATION CRITERIA
9- Price: 40
- Appearance
- Nutritional Value and Taste: 20
- References and Past Performance: 15
- Geographic Location: 10
- Presentation - Required Documents completed and submitted: 5
- Food Recall Protocol and HACCP Plan: 5
- Ability to place orders online: 5
- Samples: 0
REQUIRED DELIVERABLES
Fresh produce items including apples, Avocados, Bananas, Carrots, Potatoes, Spinach, Strawberries, Cauliflower, Celery, Jalapeños, Cilantro, Limes, Oranges, Tangerines, Cucumbers, Edamame, Frozen peas, Ginger root, Garlic, Herbs, Lemon and lime juices, Lettuce, Mangoes, Mushrooms, Onions, Tofu, Parsley, Peas, Peppers, Squash, And tomatoes as detailed in the RFP Item List and Pricing Form
REQUIRED ATTACHMENTS
21- Digital Copy of Proposal (USB Drive)
- RFP Submittal Packet Cover Page
- Proposal Submission Checklist
- Proposal Form (all pages)
- Additional Information Required of Proposers
- References
- Documentation of Hazard Analysis Critical Control Points (HACCP) Compliance
- Federal Certifications Form
- Contractor and Subcontractor Fingerprinting Certification
- Contractor’s Certification Regarding Workers’ Compensation
- Drug-Free Workplace Certification
- Non-Collusion Affidavit
- Buy American Provision Exception Request
- Certification Regarding Poultry Products Imported From China
- Proposal Certification
- California Processed Food Registration
- Nutrition Facts Panel
- Product Formulation Statement
- Ingredients List
- Environmental Health Inspection Report
- Addenda Acknowledgement(s)
- Submit to
- Solana Beach School District, Business Services Department (Building E), 309 N. Rios Avenue, Solana Beach, CA 92075
- Duration
- 12 months
- Scope location
- Solana Beach, CA
- Reported agency
- Solana Beach School District
Questions about this RFP
How do I respond to this RFP from Solana Beach Elementary?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 11, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Solana Beach School District, Business Services Department (Building E), 309 N. Rios Avenue, Solana Beach, CA 92075. For questions, contact Vickie Leckie.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Solana Beach Elementary in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Vickie Leckie at (858) 794-7132. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Fresh produce items including apples, Avocados, Bananas, Carrots, Potatoes, Spinach, Strawberries, Cauliflower, Celery, Jalapeños, Cilantro, Limes, Oranges, Tangerines, Cucumbers, Edamame, Frozen peas, Ginger root, Garlic, Herbs, Lemon and lime juices, Lettuce, Mangoes, Mushrooms, Onions, Tofu, Pars. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price: 40, Appearance, Nutritional Value and Taste: 20, References and Past Performance: 15, Geographic Location: 10, Presentation - Required Documents completed and submitted: 5, Food Recall Protocol..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Solana Beach Elementary?
All active and historical solicitations from Solana Beach Elementary are tracked and searchable. As a school agency, Solana Beach Elementary regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Digital Copy of Proposal (USB Drive), RFP Submittal Packet Cover Page, Proposal Submission Checklist, Proposal Form (all pages), Additional Information Required of Proposers, References, Documentation. Review the full document from Solana Beach Elementary for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Solana Beach, CA. Review the full solicitation for detailed scope requirements.