Sojourner Truth Academy - Charter School Financial Management Services RFP - 2026
Sojourner Truth AcademySchool · Minneapolis, MN- Due
- May 1, 2026
- Deadline passed
- Posted
- Apr 13, 2026
- Contract term
- 5 years
- Primary contact
- [email protected]
The 30-second brief
Sojourner Truth Academy is seeking proposals from qualified organizations to provide comprehensive Charter School Financial Management services beginning July 1, 2026. The scope includes weekly, monthly, quarterly, and annual services such as processing accounts payable and receivable, reviewing UFARS account codes, payroll processing, bank reconciliations, cash flow monitoring, financial statements, and MDE compliance reporting. The public charter school is located at 3820 Emerson Avenue North, Minneapolis, MN 55412, serving 400 students and 80 staff members. Proposals are due by May 1, 2026, at 3:00 p.m., submitted via email to [email protected]. The contract is annual with an opportunity to renew for 4 years, up to a 5-year maximum term. Applicants must be licensed and bonded companies with relevant PK-12 and charter school experience.
Process accounts payable and receivable, Review UFARS account codes for all expenses and revenues, Enter transactions into the financial system, Track and record payroll expenditures in financial software using proper UFARS coding, Maintain budgets in financial system and make changes as needed, Communicate with the Department of Education as needed to help assure compliance of state required reporting, Process payroll bi-monthly on the 15th and EOM, Provide bank reconciliations, Cash flow projection and monitoring, Reconcile all general ledger accounts, Prepare Balance Sheet and Revenue/Expenditure Reports for the Board of Directors prior to monthly board meeting, Prepare special reports tracking grants or other cost center reports as applicable, Review budgets and provide analysis on trends and recommended changes to the Board of Directors, Enter applicable Title Funds and Special Education expenditures into the SEDRA/SERVS system, Verify proper UFARS Coding of these expenditures and make changes if applicable, Assist in the preparation of financial reports needed by the MDE and other governmental agencies as needed, Prepare annual financial statements for internal and board of director's review, Assist the board and school administration on creation and revision of annual operating budgets, Prepare 1099's, Work with grant writer or other school personnel to establish budgets for special programs or grants, Provide UFARS coding of revenues and expenditures for special programs or grants, Communicate with MDE and other governmental agencies as needed on a variety of issues related to the school business and financial operations, Preparation for annual audit, UFARS year-end compliance and uploads, Reconciliation, Compliance and close of Federal grants, Title programs and SEDRA/UFARS reporting
Cost, alignment of the proposal to STA’s stated needs, experience, local location, performance feedback from references
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Summary
Sojourner Truth Academy is seeking proposals from qualified organizations to provide comprehensive Charter School Financial Management services beginning July 1, 2026.
The scope includes weekly, monthly, quarterly, and annual services such as processing accounts payable and receivable, reviewing UFARS account codes, payroll processing, bank reconciliations, cash flow monitoring, financial statements, and MDE compliance reporting. The public charter school is located at 3820 Emerson Avenue North, Minneapolis, MN 55412, serving 400 students and 80 staff members. Proposals are due by May 1, 2026, at 3:00 p.m., submitted via email to [email protected]. The contract is annual with an opportunity to renew for 4 years, up to a 5-year maximum term. Applicants must be licensed and bonded companies with relevant PK-12 and charter school experience.
EVALUATION CRITERIA
5- Cost
- Alignment of the proposal to STA’s stated needs
- Experience
- Local location
- Performance feedback from references
REQUIRED DELIVERABLES
Process accounts payable and receivable, Review UFARS account codes for all expenses and revenues, Enter transactions into the financial system, Track and record payroll expenditures in financial software using proper UFARS coding, Maintain budgets in financial system and make changes as needed, Communicate with the Department of Education as needed to help assure compliance of state required reporting, Process payroll bi-monthly on the 15th and EOM, Provide bank reconciliations, Cash flow projection and monitoring, Reconcile all general ledger accounts, Prepare Balance Sheet and Revenue/Expenditure Reports for the Board of Directors prior to monthly board meeting, Prepare special reports tracking grants or other cost center reports as applicable, Review budgets and provide analysis on trends and recommended changes to the Board of Directors, Enter applicable Title Funds and Special Education expenditures into the SEDRA/SERVS system, Verify proper UFARS Coding of these expenditures and make changes if applicable, Assist in the preparation of financial reports needed by the MDE and other governmental agencies as needed, Prepare annual financial statements for internal and board of director's review, Assist the board and school administration on creation and revision of annual operating budgets, Prepare 1099's, Work with grant writer or other school personnel to establish budgets for special programs or grants, Provide UFARS coding of revenues and expenditures for special programs or grants, Communicate with MDE and other governmental agencies as needed on a variety of issues related to the school business and financial operations, Preparation for annual audit, UFARS year-end compliance and uploads, Reconciliation, Compliance and close of Federal grants, Title programs and SEDRA/UFARS reporting
REQUIRED ATTACHMENTS
4- Provide (3) professional references
- Provide a summary of your company’s history
- Staff description
- Financial position
- Submit to
- [email protected]
- Scope location
- Minneapolis, MN
Questions about this RFP
How do I respond to this RFP from Sojourner Truth Academy?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 1, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact [email protected].
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Sojourner Truth Academy in MN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is [email protected]. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Process accounts payable and receivable, Review UFARS account codes for all expenses and revenues, Enter transactions into the financial system, Track and record payroll expenditures in financial software using proper UFARS coding, Maintain budgets in financial system and make changes as needed, Com. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost, alignment of the proposal to STA’s stated needs, experience, local location, performance feedback from references" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Sojourner Truth Academy?
All active and historical solicitations from Sojourner Truth Academy are tracked and searchable. As a school agency, Sojourner Truth Academy regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Provide (3) professional references, Provide a summary of your company’s history, staff description, and financial position. Review the full document from Sojourner Truth Academy for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Minneapolis, MN. Review the full solicitation for detailed scope requirements.