Sherman Independent School District - Section 125 Administration - RFP 313-2026 (2026)
Sherman Independent School DistrictSchool · Sherman, TX- Due
- Mar 4, 2026
- Deadline passed
- Posted
- Feb 14, 2026
- Contract term
- 1 year
- Primary contact
- Blake Hays
- (903) 891-6410
The 30-second brief
Sherman Independent School District invites proposals for Section 125 administration and cafeteria plan administration services, including online enrollment, consolidated billing, claims processing, and broker-of-record services for voluntary products in Sherman, Texas. The district employs approximately 1,344 staff members and requires a one-year contract starting September 1, 2026, with four additional one-year renewal options. Proposals are due by March 4, 2026, with questions due by February 23, 2026. Evaluation criteria include purchase price (40 points), vendor reputation (20 points), quality of goods or services (20 points), ability to meet district needs (15 points), and rate guarantee (5 points). Vendors must submit three hard copies (one original and two copies) to Blake Hays at 2701 N. Loy Lake Road, Sherman, TX 75090, along with required compliance forms including anti-collusion statements, felony conviction notifications, and debarment certifications.
Price (40 points), Reputation of the vendor (20 points), Quality of goods or services (20 points), Extent to which the goods or services meet the district's needs (15 points), Rate guarantee (5 points)
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Summary
Sherman Independent School District invites proposals for Section 125 administration and cafeteria plan administration services, including online enrollment, consolidated billing, claims processing, and broker-of-record services for voluntary products in Sherman, Texas.
The district employs approximately 1,344 staff members and requires a one-year contract starting September 1, 2026, with four additional one-year renewal options. Proposals are due by March 4, 2026, with questions due by February 23, 2026. Evaluation criteria include purchase price (40 points), vendor reputation (20 points), quality of goods or services (20 points), ability to meet district needs (15 points), and rate guarantee (5 points). Vendors must submit three hard copies (one original and two copies) to Blake Hays at 2701 N. Loy Lake Road, Sherman, TX 75090, along with required compliance forms including anti-collusion statements, felony conviction notifications, and debarment certifications.
EVALUATION CRITERIA
Price (40 points), Reputation of the vendor (20 points), Quality of goods or services (20 points), Extent to which the goods or services meet the district's needs (15 points), Rate guarantee (5 points)
REQUIRED ATTACHMENTS
11- Anti-Collusion Statement
- Felony Conviction Notification
- Bidder's Certification
- Conflict of Interest Questionnaire
- W-9
- Certification Regarding Debarment
- Interlocal Agreement Clause
- Deviation/Compliance Signature Form
- Confidential Information Declaration & Copyright Authorization Form
- Chapter 2252 Certification
- House Bill 89 Verification
- Submit to
- 2701 N. Loy Lake Road, Sherman, TX 75090
- Duration
- 60 months
- Scope location
- Sherman, TX
Questions about this RFP
How do I respond to this RFP from Sherman Independent School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 4, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 2701 N. Loy Lake Road, Sherman, TX 75090. For questions, contact Blake Hays.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Sherman Independent School District in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Blake Hays at (903) 891-6410. Questions and answers are typically shared with all prospective bidders.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price (40 points), Reputation of the vendor (20 points), Quality of goods or services (20 points), Extent to which the goods or services meet the district's needs (15 points), Rate guarantee (5 points..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Sherman Independent School District?
All active and historical solicitations from Sherman Independent School District are tracked and searchable. As a school agency, Sherman Independent School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Anti-Collusion Statement, Felony Conviction Notification, Bidder's Certification, Conflict of Interest Questionnaire, W-9, Certification Regarding Debarment, Interlocal Agreement Clause, Deviation/Com. Review the full document from Sherman Independent School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Sherman, TX. Review the full solicitation for detailed scope requirements.