Shawnee State University Comprehensive Sports Medicine Services & Medical Oversight RFQ 2026
Shawnee State UniversityHigher Ed · Portsmouth, OH- Due
- Jun 30, 2026
- Deadline passed
- Posted
- Jun 1, 2026
- Primary contact
- Joe VanDeusen
The 30-second brief
Shawnee State University (SSU) Athletics is soliciting quotes for comprehensive sports medicine services and medical oversight for its intercollegiate athletics program, which serves approximately 350 student-athletes. The selected provider will deliver an integrated model of care including physician leadership (Medical Director), certified athletic trainers (ATCs) for practices and competitions, injury evaluation and rehabilitation, and on-field emergency coverage. Additional requirements include weekly clinic hours, a referral network for specialty care, and compliance with NCAA/NAIA and Mountain East Conference guidelines. The university seeks a partner to transition from its current model to a more integrated system with enhanced physician access and standardized care protocols. Quotes are due by June 30, 2026, at 3 p.m. EST, with a question deadline of June 15, 2026. Evaluation will be based on quality of services, experience, cost-effectiveness, and ability to integrate with SSU Athletics culture.
Executive Summary, Organizational Overview, Detailed Service Plan, Staffing Model & Credentials, Coverage Plan, Medical Oversight Structure, Technology & Recordkeeping Systems, Cost Proposal, References, Insurance & Liability Coverage Details
Quality and comprehensiveness of services, Experience and qualifications, Cost-effectiveness, Responsiveness to RFP requirements, Ability to integrate with SSU Athletics culture and needs, References and past performance
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Summary
Shawnee State University (SSU) Athletics is soliciting quotes for comprehensive sports medicine services and medical oversight for its intercollegiate athletics program, which serves approximately 350 student-athletes.
The selected provider will deliver an integrated model of care including physician leadership (Medical Director), certified athletic trainers (ATCs) for practices and competitions, injury evaluation and rehabilitation, and on-field emergency coverage. Additional requirements include weekly clinic hours, a referral network for specialty care, and compliance with NCAA/NAIA and Mountain East Conference guidelines. The university seeks a partner to transition from its current model to a more integrated system with enhanced physician access and standardized care protocols. Quotes are due by June 30, 2026, at 3 p.m. EST, with a question deadline of June 15, 2026. Evaluation will be based on quality of services, experience, cost-effectiveness, and ability to integrate with SSU Athletics culture.
EVALUATION CRITERIA
6- Quality and comprehensiveness of services
- Experience and qualifications
- Cost-effectiveness
- Responsiveness to RFP requirements
- Ability to integrate with SSU Athletics culture and needs
- References and past performance
REQUIRED DELIVERABLES
10- Executive Summary
- Organizational Overview
- Detailed Service Plan
- Staffing Model & Credentials
- Coverage Plan
- Medical Oversight Structure
- Technology & Recordkeeping Systems
- Cost Proposal
- References
- Insurance & Liability Coverage Details
REQUIRED ATTACHMENTS
5- RFQ cover sheet
- Attachment A - RFQ Response and Certification Form
- Attachment B - Pricing Schedule
- Attachment C - Credit Card Acceptance Form
- Attachment D - Declaration of Material Assistance Form
REQUIRED STAFFING
3- Submit to
- Contract Services, Administration Building, Room 188, Shawnee State University, Portsmouth, OH, 45662
- Scope location
- Portsmouth, OH
Questions about this RFQ
How do I respond to this RFQ from Shawnee State University?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 30, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Contract Services, Administration Building, Room 188, Shawnee State University, Portsmouth, OH, 45662. For questions, contact Joe VanDeusen.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including Shawnee State University in OH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Joe VanDeusen. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Medical Director, Certified Athletic Trainers (ATCs), Team Physician. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Executive Summary, Organizational Overview, Detailed Service Plan, Staffing Model & Credentials, Coverage Plan, Medical Oversight Structure, Technology & Recordkeeping Systems, Cost Proposal, References, Insurance & Liability Coverage Details. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Quality and comprehensiveness of services, Experience and qualifications, Cost-effectiveness, Responsiveness to RFP requirements, Ability to integrate with SSU Athletics culture and needs, References..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Shawnee State University?
All active and historical solicitations from Shawnee State University are tracked and searchable. As a higher ed agency, Shawnee State University regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: RFQ cover sheet, Attachment A - RFQ Response and Certification Form, Attachment B - Pricing Schedule, Attachment C - Credit Card Acceptance Form, Attachment D - Declaration of Material Assistance Form. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Shawnee State University for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Portsmouth, OH. Review the full solicitation for detailed scope requirements.