Santa Fe College Student Information System (SIS) RFI #17-26
Santa Fe CollegeHigher Ed · Gainesville, FL- Due
- Jul 14, 2026
- Deadline passed
- Posted
- Jun 1, 2026
- Primary contact
- Phil Carver
- (352) 395-4400
The 30-second brief
Santa Fe College is seeking information to modernize its Student Information System (SIS) to a cloud-native solution supporting 20,000+ students. Responses are due July 14, 2026, via the BidNet platform.
Cover Letter, Mandatory Criteria Response, Vendor Qualifications and Experience, Strategic Roadmap, Functional Requirements and Scenarios, Support Services, Implementation Services, Contracts, Statement of Work
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Summary
Santa Fe College is seeking information to modernize its Student Information System (SIS) to a cloud-native solution supporting 20,000+ students. Responses are due July 14, 2026, via the BidNet platform.
REQUIRED DELIVERABLES
9- Cover Letter
- Mandatory Criteria Response
- Vendor Qualifications and Experience
- Strategic Roadmap
- Functional Requirements and Scenarios
- Support Services
- Implementation Services
- Contracts
- Statement of Work
REQUIRED ATTACHMENTS
7- Exhibit 0
- Exhibit 1
- Exhibit 2
- Exhibits 3.1-12.2
- Exhibit 13
- Exhibit 14
- Cost Proposal Workbook
- Submit to
- BidNet Direct
- Scope location
- Gainesville, FL
Questions about this RFI
How do I respond to this RFI from Santa Fe College?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 14, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: BidNet Direct. For questions, contact Phil Carver.
Can small businesses or minority-owned firms bid on this RFI?
Most government agencies, including Santa Fe College in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFI submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Phil Carver at (352) 395-4400. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Cover Letter, Mandatory Criteria Response, Vendor Qualifications and Experience, Strategic Roadmap, Functional Requirements and Scenarios, Support Services, Implementation Services, Contracts, Statement of Work. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from Santa Fe College?
All active and historical solicitations from Santa Fe College are tracked and searchable. As a higher ed agency, Santa Fe College regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFI?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit 0, Exhibit 1, Exhibit 2, Exhibits 3.1-12.2, Exhibit 13, Exhibit 14, Cost Proposal Workbook. Review the full document from Santa Fe College for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Gainesville, FL. Review the full solicitation for detailed scope requirements.