San Marcos Unified School District - Human Resources Database System - 2026-15 (2026)
San Marcos UnifiedSchool · San Marcos, CA- Due
- Nov 18, 2026
- 15 days left
- Posted
- Oct 19, 2026
- Contract term
- 1 year
- Primary contact
- Aurora Campos
- (760) 752-1242
The 30-second brief
The San Marcos Unified School District (SMUSD) is seeking proposals for a comprehensive Human Resources Database System, solicitation number 2026-15. The system must provide automated compliance gathering, TB test and credential expiration tracking, employee evaluation management, auto-populating employee records, onboarding integration with tools like Droplet, Ed Join, Frontline, and PeopleSoft, volunteer and ID badge management, and automated annual roll-overs. The project is for the 2026-27 and 2027-28 contract years with potential renewal options through June 30, 2031. Proposals are due by November 18, 2026, at 4:00 pm, with questions due by November 6, 2026. Required insurance includes commercial general liability ($2,000,000 per occurrence), automobile liability, workers' compensation, professional liability, and sexual abuse and misconduct insurance.
1 HR Software [*], 2 Implementation Services, 3 Professional Development & Training, 4 Additional Hours for purchase
Price Proposal (15%), Platform Specifications & Technical Compliance (40%), Professional Services & Project Delivery (30%), Vendor References & Similar Projects (15%)
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Summary
The San Marcos Unified School District (SMUSD) is seeking proposals for a comprehensive Human Resources Database System, solicitation number 2026-15.
The system must provide automated compliance gathering, TB test and credential expiration tracking, employee evaluation management, auto-populating employee records, onboarding integration with tools like Droplet, Ed Join, Frontline, and PeopleSoft, volunteer and ID badge management, and automated annual roll-overs. The project is for the 2026-27 and 2027-28 contract years with potential renewal options through June 30, 2031. Proposals are due by November 18, 2026, at 4:00 pm, with questions due by November 6, 2026. Required insurance includes commercial general liability ($2,000,000 per occurrence), automobile liability, workers' compensation, professional liability, and sexual abuse and misconduct insurance.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
4- 1 HR Software [*]
- 2 Implementation Services
- 3 Professional Development & Training
- 4 Additional Hours for purchase
REQUIRED ATTACHMENTS
9- Proposal Form
- Vendor Questionnaire
- Experience & Fiscal Soundness references
- Certification of Information Provided
- Acknowledgment of Public Information
- Certification of Nondiscrimination By Seller
- Certificate of Workers' Compensation
- Non-collusion Declaration
- Maintaining a Drug Free Workplace
- Submit to
- https://secure.procurenow.com/portal/smusd
- Duration
- 17 months
- Scope location
- San Marcos, CA
- Reported agency
- San Marcos Unified School District
Questions about this BID
How do I respond to this Bid from San Marcos Unified?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 18, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://secure.procurenow.com/portal/smusd. For questions, contact Aurora Campos.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including San Marcos Unified in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Aurora Campos at (760) 752-1242. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: 1 HR Software [*], 2 Implementation Services, 3 Professional Development & Training, 4 Additional Hours for purchase. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price Proposal (15%), Platform Specifications & Technical Compliance (40%), Professional Services & Project Delivery (30%), Vendor References & Similar Projects (15%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from San Marcos Unified?
All active and historical solicitations from San Marcos Unified are tracked and searchable. As a school agency, San Marcos Unified regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 18, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal Form, Vendor Questionnaire, Experience & Fiscal Soundness references, Certification of Information Provided, Acknowledgment of Public Information, Certification of Nondiscrimination By Seller. Review the full document from San Marcos Unified for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: San Marcos, CA. Review the full solicitation for detailed scope requirements.