San Francisco Unified School District Website Redesign and Maintenance RFP SFUSD-PD-FY26#81
San Francisco UnifiedSchool · San Francisco, CA- Due
- Apr 24, 2026
- Deadline passed
- Posted
- Mar 23, 2026
- Contract term
- 3 years
- Primary contact
- Patricia Martir
The 30-second brief
The San Francisco Unified School District (SFUSD) is soliciting proposals for a comprehensive website redesign and ongoing system maintenance for its community website operating on a Drupal content management system and Pantheon cloud web-hosting platform. The scope includes UX/UI design, information architecture, WCAG 2.2 level AA and ADA compliance, security packages, bug fixes, uptime monitoring, site augmentation, and feature development managed through an agile sprint approach. The initial contract term is three years with two possible one-year extension options, valued at up to $200,000 annually. Proposals are due by Friday, April 24, 2026, at 5:00 p.m. PDT, submitted via email to [email protected] with separate narrative and cost attachments. Proposers must demonstrate a minimum of five years of experience in large-scale Drupal website redesigns, multilingual support, and secure handling of confidential student and employee data.
Types of accounts and services needed to support the work (10), Relevant Experience and Portfolio (25), Project management approach and web development methodology (10), Experience creating accessible websites and features (10), Security and confidentiality of data (10), Hourly Rate (10), Examples of two similar Reference Projects (20), Proposer staff members (5)
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Summary
The San Francisco Unified School District (SFUSD) is soliciting proposals for a comprehensive website redesign and ongoing system maintenance for its community website operating on a Drupal content management system and Pantheon cloud web-hosting platform.
The scope includes UX/UI design, information architecture, WCAG 2.2 level AA and ADA compliance, security packages, bug fixes, uptime monitoring, site augmentation, and feature development managed through an agile sprint approach. The initial contract term is three years with two possible one-year extension options, valued at up to $200,000 annually. Proposals are due by Friday, April 24, 2026, at 5:00 p.m. PDT, submitted via email to [email protected] with separate narrative and cost attachments. Proposers must demonstrate a minimum of five years of experience in large-scale Drupal website redesigns, multilingual support, and secure handling of confidential student and employee data.
EVALUATION CRITERIA
Types of accounts and services needed to support the work (10), Relevant Experience and Portfolio (25), Project management approach and web development methodology (10), Experience creating accessible websites and features (10), Security and confidentiality of data (10), Hourly Rate (10), Examples of two similar Reference Projects (20), Proposer staff members (5)
REQUIRED ATTACHMENTS
6- Minimum Qualifications Certification (Attachment A)
- Form of Contract - ORGANIZATION/PROFESSIONAL SERVICES CONTRACTOR AGREEMENT (Attachment B)
- Release and Waiver of Liability Form (Attachment C)
- Preliminary list of Third Party Materials
- Narrative proposal
- Cost proposal
- Submit to
- [email protected]
- Duration
- 60 months
- Scope location
- San Francisco, CA
- Reported agency
- San Francisco Unified School District
Questions about this RFP
How do I respond to this RFP from San Francisco Unified?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 24, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Patricia Martir.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including San Francisco Unified in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Patricia Martir. Questions and answers are typically shared with all prospective bidders.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Types of accounts and services needed to support the work (10), Relevant Experience and Portfolio (25), Project management approach and web development methodology (10), Experience creating accessible..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from San Francisco Unified?
All active and historical solicitations from San Francisco Unified are tracked and searchable. As a school agency, San Francisco Unified regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Minimum Qualifications Certification (Attachment A), Form of Contract - ORGANIZATION/PROFESSIONAL SERVICES CONTRACTOR AGREEMENT (Attachment B), Release and Waiver of Liability Form (Attachment C), pre. Review the full document from San Francisco Unified for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: San Francisco, CA. Review the full solicitation for detailed scope requirements.