SFUSD Website Redesign and Maintenance RFP SFUSD-PD-FY26#81 2026
San Francisco UnifiedSchool · San Francisco, CA- Due
- Apr 24, 2026
- Deadline passed
- Posted
- Mar 23, 2026
- Contract term
- 3 years
- Primary contact
- Patricia Martir
The 30-second brief
The San Francisco Unified School District (SFUSD) is soliciting proposals for a comprehensive website redesign and ongoing maintenance for its community website (www.sfusd.edu). The project requires modernizing the site's look and feel while retaining the Drupal CMS on the Pantheon cloud-hosting platform. Scope includes visual design, UI/UX testing, accessibility compliance (WCAG 2.2 AA and ADA), information architecture, security updates, bug fixes, and new feature development such as chatbots. The contract term is three years beginning July 1, 2026, with two one-year extension options and an annual not-to-exceed value of $200,000. Proposals are due April 24, 2026, via email. A pre-proposal question deadline is set for April 6, 2026.
Narrative proposal, Cost proposal, Attachment A (Minimum Qualifications Certification), Attachment C (Release of Liability Form), Preliminary list of Third Party Materials
Types of accounts and services (10), Relevant Experience and Portfolio (25), Project management approach (10), Experience creating accessible websites (10), Security and confidentiality (10), Hourly Rate (10), Reference Projects (20), Proposer staff members (5)
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Summary
The San Francisco Unified School District (SFUSD) is soliciting proposals for a comprehensive website redesign and ongoing maintenance for its community website (www.sfusd.edu).
The project requires modernizing the site's look and feel while retaining the Drupal CMS on the Pantheon cloud-hosting platform. Scope includes visual design, UI/UX testing, accessibility compliance (WCAG 2.2 AA and ADA), information architecture, security updates, bug fixes, and new feature development such as chatbots. The contract term is three years beginning July 1, 2026, with two one-year extension options and an annual not-to-exceed value of $200,000. Proposals are due April 24, 2026, via email. A pre-proposal question deadline is set for April 6, 2026.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
5- Narrative proposal
- Cost proposal
- Attachment A (Minimum Qualifications Certification)
- Attachment C (Release of Liability Form)
- Preliminary list of Third Party Materials
REQUIRED STAFFING
3- Submit to
- [email protected]
- Duration
- 60 months
- Scope location
- San Francisco, CA
- Reported agency
- San Francisco Unified School District
Questions about this RFP
How do I respond to this RFP from San Francisco Unified?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 24, 2026. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: [email protected]. For questions, contact Patricia Martir.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including San Francisco Unified in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Patricia Martir. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Name, Role, Hourly rate of each staff member. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Narrative proposal, Cost proposal, Attachment A (Minimum Qualifications Certification), Attachment C (Release of Liability Form), Preliminary list of Third Party Materials. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Types of accounts and services (10), Relevant Experience and Portfolio (25), Project management approach (10), Experience creating accessible websites (10), Security and confidentiality (10), Hourly R..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from San Francisco Unified?
All active and historical solicitations from San Francisco Unified are tracked and searchable. As a school agency, San Francisco Unified regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from San Francisco Unified for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: San Francisco, CA. Review the full solicitation for detailed scope requirements.