San Francisco Unified School District - Facility Condition Assessments and Management Software System - RFP SFUSD-PD-FY27#96 (2026)
San Francisco UnifiedSchool · San Francisco, CA- Due
- Jan 8, 2027
- 55 days left
- Posted
- Nov 13, 2026
- Contract term
- 5 years
- Primary contact
- Cannonc
The 30-second brief
San Francisco Unified School District (SFUSD) is soliciting proposals for a comprehensive Facility Condition Assessment (FCA) of its real estate portfolio—totaling approximately 9.6 million square feet across 141 properties including schools, administrative buildings, and leased sites—along with a compatible management software system and ongoing technical support for capital planning. The scope requires conducting site surveys with RSMeans localized cost estimating, calculating Facility Condition Index (FCI) scores, utilizing Uniformat II classification, and providing CSV/Excel raw data exports for the 2023 Facilities Master Plan and upcoming FMP Update (SFUSD-PD-FY27#94). The proposed software must support multi-staff data updates, search capabilities, SSO, API/RESTful integration, CSV/Excel data export, and configurable visual reporting for capital expenditure requirements. Proposals are due by January 8, 2027, at 5:00 P.M. PST, following a pre-proposal question deadline of November 30, 2026. The contract term is up to five (5) years, and evaluation criteria emphasize technical proposal merit (80 points) and cost proposal (20 points).
Technical Proposal (80 points: Letter of Interest and Executive Summary 5, Proposer Profile 10, Approach to the Scope of Work 30, Proposer's Relevant Experience 30, Additional Information 5), Cost Proposal (20 points)
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Summary
San Francisco Unified School District (SFUSD) is soliciting proposals for a comprehensive Facility Condition Assessment (FCA) of its real estate portfolio—totaling approximately 9.6 million square feet across 141 properties including schools, administrative buildings, and leased sites—along with a compatible management software system and ongoing technical support for capital planning.
The scope requires conducting site surveys with RSMeans localized cost estimating, calculating Facility Condition Index (FCI) scores, utilizing Uniformat II classification, and providing CSV/Excel raw data exports for the 2023 Facilities Master Plan and upcoming FMP Update (SFUSD-PD-FY27#94). The proposed software must support multi-staff data updates, search capabilities, SSO, API/RESTful integration, CSV/Excel data export, and configurable visual reporting for capital expenditure requirements. Proposals are due by January 8, 2027, at 5:00 P.M. PST, following a pre-proposal question deadline of November 30, 2026. The contract term is up to five (5) years, and evaluation criteria emphasize technical proposal merit (80 points) and cost proposal (20 points).
EVALUATION CRITERIA
Technical Proposal (80 points: Letter of Interest and Executive Summary 5, Proposer Profile 10, Approach to the Scope of Work 30, Proposer's Relevant Experience 30, Additional Information 5), Cost Proposal (20 points)
REQUIRED ATTACHMENTS
4- Minimum Qualifications (Attachment 2)
- Release of Liability (Attachment 3)
- Rate Sheet (Attachment 4)
- Reference List
- Submit to
- [email protected]
- Scope location
- San Francisco, CA
- Reported agency
- San Francisco Unified School District
Questions about this RFP
How do I respond to this RFP from San Francisco Unified?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 8, 2027. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Cannonc.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including San Francisco Unified in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Cannonc. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Technical Proposal (80 points: Letter of Interest and Executive Summary 5, Proposer Profile 10, Approach to the Scope of Work 30, Proposer's Relevant Experience 30, Additional Information 5), Cost Pro..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from San Francisco Unified?
All active and historical solicitations from San Francisco Unified are tracked and searchable. As a school agency, San Francisco Unified regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of January 8, 2027, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Minimum Qualifications (Attachment 2), Release of Liability (Attachment 3), Rate Sheet (Attachment 4), Reference List. Review the full document from San Francisco Unified for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: San Francisco, CA. Review the full solicitation for detailed scope requirements.
