Russell County Commission - New EMA Audio Visual Request for Bid - 2026
Russell CountyCounty · Russell County, AL- Due
- Nov 17, 2026
- 14 days left
- Posted
- Oct 14, 2026
- Primary contact
- Chandra Wright
The 30-second brief
Russell County Commission is soliciting sealed bids from qualified contractors to provide a turnkey audio-visual system for the County's new Emergency Management facility, supporting EOC operations, conference meetings, and media activities. The scope includes an EOC video wall or LED wall, HDMI/SDI matrix routing, ceiling loudspeakers, networked DSP and control processors, touch-screen controllers, wireless microphone systems, video-teleconferencing bundles, and remounting existing televisions with new articulating mounts. Bids are due by November 17, 2026, at 10:00 AM EST, and a mandatory pre-bid walk of the New EMA Construction building is scheduled for November 4, 2026, at 10:00 AM EST. Submission requires a bid bond or cashier's check of 5% (up to $10,000), liability and worker's compensation insurance, and compliance with the Alabama Competitive Bid Law.
Turnkey audio-visual system, EOC video wall or LED wall, HDMI/SDI video matrix, HDMI-over-Category-6 extender sets, Acoustic-coverage ceiling loudspeakers, Amplifier, Networked audio matrix/processor, Networked DSP/Control processor, PoE network touch-screen controller, IP-addressable power distribution/sequencer, Network/AV rack cabinet, EOC video-teleconferencing bundle, Conference Room and Media Room soundbar/camera combos, Wireless microphone system, Cabling package, Installation labor, Existing-display work
Price, conformity to specifications, financial ability to meet the contract, previous performance, facilities and equipment, availability of repair parts, experience, delivery promise, terms of payments, compatibility as required, other costs
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Summary
Russell County Commission is soliciting sealed bids from qualified contractors to provide a turnkey audio-visual system for the County's new Emergency Management facility, supporting EOC operations, conference meetings, and media activities.
The scope includes an EOC video wall or LED wall, HDMI/SDI matrix routing, ceiling loudspeakers, networked DSP and control processors, touch-screen controllers, wireless microphone systems, video-teleconferencing bundles, and remounting existing televisions with new articulating mounts. Bids are due by November 17, 2026, at 10:00 AM EST, and a mandatory pre-bid walk of the New EMA Construction building is scheduled for November 4, 2026, at 10:00 AM EST. Submission requires a bid bond or cashier's check of 5% (up to $10,000), liability and worker's compensation insurance, and compliance with the Alabama Competitive Bid Law.
EVALUATION CRITERIA
11- Price
- Conformity to specifications
- Financial ability to meet the contract
- Previous performance
- Facilities and equipment
- Availability of repair parts
- Experience
- Delivery promise
- Terms of payments
- Compatibility as required
- Other costs
REQUIRED DELIVERABLES
17- Turnkey audio-visual system
- EOC video wall or LED wall
- HDMI/SDI video matrix
- HDMI-over-Category-6 extender sets
- Acoustic-coverage ceiling loudspeakers
- Amplifier
- Networked audio matrix/processor
- Networked DSP/Control processor
- PoE network touch-screen controller
- IP-addressable power distribution/sequencer
- Network/AV rack cabinet
- EOC video-teleconferencing bundle
- Conference Room and Media Room soundbar/camera combos
- Wireless microphone system
- Cabling package
- Installation labor
- Existing-display work
REQUIRED ATTACHMENTS
3- Bid Proposal Form
- Bid bond or cashier's check
- Proof of liability and worker's compensation insurance
- Submit to
- Russell County Commission at the County Courthouse 1000 Broad Street Phenix City, AL 36867 Attention: Chandra Wright, County Administrator
- Scope location
- Phenix City, AL
- Reported agency
- Russell County Commission
Questions about this BID
How do I respond to this Bid from Russell County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 17, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Russell County Commission at the County Courthouse 1000 Broad Street Phenix City, AL 36867 Attention: Chandra Wright, County Administrator. For questions, contact Chandra Wright.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Russell County in AL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Chandra Wright. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Turnkey audio-visual system, EOC video wall or LED wall, HDMI/SDI video matrix, HDMI-over-Category-6 extender sets, Acoustic-coverage ceiling loudspeakers, Amplifier, Networked audio matrix/processor, Networked DSP/Control processor, PoE network touch-screen controller, IP-addressable power distribu. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price, conformity to specifications, financial ability to meet the contract, previous performance, facilities and equipment, availability of repair parts, experience, delivery promise, terms of paymen..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Russell County?
All active and historical solicitations from Russell County are tracked and searchable. As a county agency, Russell County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of November 17, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Proposal Form, Bid bond or cashier's check, Proof of liability and worker's compensation insurance. Review the full document from Russell County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Phenix City, AL. Review the full solicitation for detailed scope requirements.