Rowan University RFP 26-36 Senior Portrait Services 2026
Rowan UniversityHigher Ed · Glassboro, NJ- Due
- May 19, 2026
- Deadline passed
- Posted
- Apr 28, 2026
- Contract term
- 1 year
- Primary contact
- Stacie Mori
The 30-second brief
Rowan University is seeking proposals from professional photography firms to serve as the official Senior Portrait Vendor, providing high-quality portrait sessions during university-sponsored events for graduating classes.
Complimentary digital download of at least one high-resolution portrait per student, Online gallery system, Clear pricing for prints and digital downloads, Optional retouching services, Digital and physical delivery options, Contact support (email/phone), Handle missed appointments/retakes, Offer satisfaction/retake policies, Supply equipment, Provide trained photographers/assistants, Manage setup/breakdown, Coordinate with university staff, Follow campus policies, Maintain insurance/permits, Complimentary employee/staff photographs, Virtual yearbook/digital graduate gallery.
Firm & Key Personnel Experience, Technical Team Expertise, Customer Service, Pricing
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Summary
Rowan University is seeking proposals from professional photography firms to serve as the official Senior Portrait Vendor, providing high-quality portrait sessions during university-sponsored events for graduating classes.
EVALUATION CRITERIA
4- Firm & Key Personnel Experience
- Technical Team Expertise
- Customer Service
- Pricing
REQUIRED DELIVERABLES
Complimentary digital download of at least one high-resolution portrait per student, Online gallery system, Clear pricing for prints and digital downloads, Optional retouching services, Digital and physical delivery options, Contact support (email/phone), Handle missed appointments/retakes, Offer satisfaction/retake policies, Supply equipment, Provide trained photographers/assistants, Manage setup/breakdown, Coordinate with university staff, Follow campus policies, Maintain insurance/permits, Complimentary employee/staff photographs, Virtual yearbook/digital graduate gallery.
REQUIRED ATTACHMENTS
26- Acknowledgement of Receipt of Addenda
- Ownership Disclosure
- Subcontractor Utilization Plan
- Certification of Non-Debarment
- Confidentiality & Commitment to Defend
- Disclosure of Investigations & Other Actions Involving the Vendor
- Exhibit A: Mandatory Equal Opportunity Language
- Modifications Acknowledgement
- New Jersey Business Registration Certificate
- Non-Collusion Affidavit
- Proof of Ability to Obtain Required Insurance
- Taxpayer Identification Request (W-9)
- Disclosure of Investment Activities in Iran
- Certification of Non-Involvement: Russia or Belarus Prohibition
- Public Works Contractor Registration Certificate (if applicable)
- Prevailing Wage (if applicable)
- Transmittal Letter
- Table of Contents
- Organizational Information
- Personnel & Staffing
- Vendor Experience
- Relevant Projects
- & References
- Sample Price List
- Proposal & Pricing Page
- Required Procurement Documents & Proposer’s Checklist
- Submit to
- Electronic Submission Portal
- Duration
- 60 months
- Scope location
- Glassboro, New Jersey
Questions about this RFP
How do I respond to this RFP from Rowan University?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 19, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Electronic Submission Portal. For questions, contact Stacie Mori.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Rowan University in NJ, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Stacie Mori. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Complimentary digital download of at least one high-resolution portrait per student, Online gallery system, Clear pricing for prints and digital downloads, Optional retouching services, Digital and physical delivery options, Contact support (email/phone), Handle missed appointments/retakes, Offer sa. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Firm & Key Personnel Experience, Technical Team Expertise, Customer Service, Pricing" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Rowan University?
All active and historical solicitations from Rowan University are tracked and searchable. As a higher ed agency, Rowan University regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Acknowledgement of Receipt of Addenda, Ownership Disclosure, Subcontractor Utilization Plan, Certification of Non-Debarment, Confidentiality & Commitment to Defend, Disclosure of Investigations & Othe. Review the full document from Rowan University for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Glassboro, New Jersey. Review the full solicitation for detailed scope requirements.