Rockford Public School District No. 205 District Copy Paper IFB 27-02 2026
Rockford SD 205School · Rockford, IL- Due
- Sep 22, 2026
- Deadline passed
- Posted
- Sep 1, 2026
- Contract term
- 3 years
- Primary contact
- Casey Ramas
The 30-second brief
Rockford Public School District No. 205 is soliciting sealed bids for the procurement of letter-sized copy paper (8.5" x 11", White, 20lb., 92% brightness) under IFB No. 27-02. The estimated annual quantity is 7,000 cases, with a maximum order size of 240 cases (6 pallets). The contract term is approximately three years, effective October 1, 2026, through June 30, 2029, with two optional one-year renewal periods. Bidders must provide standard mill brands and deliver within 2 calendar days of order receipt to the District's warehouse in Rockford, IL. Submission requires both physical forms and an electronic PDF on a flash drive. A question deadline for RFIs is set for September 15, 2026.
Bid Offer Form, Bid Rigging Certification, Minority and Women Owned Business Concern Representation, Certificate Regarding Debarment, Certificate Regarding Lobbying, OFAC Compliance, Vendor Conflict of Interest Disclosure Form, Bidder's Certification, W-9
Price, Adherence to specifications, Ordering and delivery, Quality of services, Contractor past performance, Service, Review of references, Financial Stability
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Summary
Rockford Public School District No. 205 is soliciting sealed bids for the procurement of letter-sized copy paper (8.5" x 11", White, 20lb., 92% brightness) under IFB No. 27-02.
The estimated annual quantity is 7,000 cases, with a maximum order size of 240 cases (6 pallets). The contract term is approximately three years, effective October 1, 2026, through June 30, 2029, with two optional one-year renewal periods. Bidders must provide standard mill brands and deliver within 2 calendar days of order receipt to the District's warehouse in Rockford, IL. Submission requires both physical forms and an electronic PDF on a flash drive. A question deadline for RFIs is set for September 15, 2026.
EVALUATION CRITERIA
8- Price
- Adherence to specifications
- Ordering and delivery
- Quality of services
- Contractor past performance
- Service
- Review of references
- Financial Stability
REQUIRED DELIVERABLES
9- Bid Offer Form
- Bid Rigging Certification
- Minority and Women Owned Business Concern Representation
- Certificate Regarding Debarment
- Certificate Regarding Lobbying
- OFAC Compliance
- Vendor Conflict of Interest Disclosure Form
- Bidder's Certification
- W-9
REQUIRED ATTACHMENTS
Flash drive with PDF version, Bid Label
- Submit to
- Rockford Board of Education, 6th floor Conference Room, 501 Seventh St., Rockford, IL 61104
- Scope location
- Rockford, IL
- Reported agency
- Rockford Public School District No. 205
Questions about this IFB
How do I respond to this IFB from Rockford SD 205?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 22, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Rockford Board of Education, 6th floor Conference Room, 501 Seventh St., Rockford, IL 61104. For questions, contact Casey Ramas.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including Rockford SD 205 in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Casey Ramas. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Bid Offer Form, Bid Rigging Certification, Minority and Women Owned Business Concern Representation, Certificate Regarding Debarment, Certificate Regarding Lobbying, OFAC Compliance, Vendor Conflict of Interest Disclosure Form, Bidder's Certification, W-9. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price, Adherence to specifications, Ordering and delivery, Quality of services, Contractor past performance, Service, Review of references, Financial Stability" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Rockford SD 205?
All active and historical solicitations from Rockford SD 205 are tracked and searchable. As a school agency, Rockford SD 205 regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Flash drive with PDF version, Bid Label. Review the full document from Rockford SD 205 for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Rockford, IL. Review the full solicitation for detailed scope requirements.