Reynolds School District Produce Distributor RFP S-P26004-00015630
Reynolds School District 7School · Fairview, OR- Due
- Jan 20, 2026
- Deadline passed
- Posted
- Dec 18, 2025
- Contract term
- 1 year
- Primary contact
- Renee Saechao
- (503) 661-7200 ext 3433
The 30-second brief
Reynolds School District #7 is soliciting proposals for a primary Produce Distributor for the 2025–2026 school year. The scope includes the delivery of a wide variety of fresh produce items, including apples, bananas, berries, broccoli, carrots, citrus, and leafy greens to sixteen school and support sites across Fairview, Portland, Troutdale, and Gresham, Oregon. The contract features an initial one-year term with options to renew for four additional one-year periods through August 31, 2030. Vendors must demonstrate ten years of experience and the ability to make deliveries before the school day starts (typically between 7:00 AM and 10:30 AM). Proposals are due by January 20, 2026, and must be submitted electronically to [email protected].
Price Proposal Spreadsheet, Vendor Delivery and History Sheet, Additional Representations, References, COBID Outreach Plan
Pricing (35 points), Product quality and availability (20 points), Vendor proposed service and delivery schedule (20 points), Vendor Delivery and History Sheet (15 points), Additional Proposal Considerations (5 points), Ability to provide local products (5 points)
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Summary
Reynolds School District #7 is soliciting proposals for a primary Produce Distributor for the 2025–2026 school year.
The scope includes the delivery of a wide variety of fresh produce items, including apples, bananas, berries, broccoli, carrots, citrus, and leafy greens to sixteen school and support sites across Fairview, Portland, Troutdale, and Gresham, Oregon. The contract features an initial one-year term with options to renew for four additional one-year periods through August 31, 2030. Vendors must demonstrate ten years of experience and the ability to make deliveries before the school day starts (typically between 7:00 AM and 10:30 AM). Proposals are due by January 20, 2026, and must be submitted electronically to [email protected].
EVALUATION CRITERIA
REQUIRED DELIVERABLES
5- Price Proposal Spreadsheet
- Vendor Delivery and History Sheet
- Additional Representations
- References
- COBID Outreach Plan
REQUIRED ATTACHMENTS
8- Attachment A: Suspension and Debarment Certificate
- Attachment B: Signature Page
- Attachment C: Certification Regarding Federal Matters
- Attachment D: Price Proposal Spreadsheet
- Attachment E: Tax Classification
- Attachment F: Clear Air and Water Certificate
- Attachment G: Certification Regarding Lobbying Disclosure
- Attachment H: Certified Disadvantaged Business Outreach Plan
- Submit to
- [email protected]
- Duration
- 60 months
- Scope location
- Fairview, OR
- Reported agency
- Reynolds School District #7
Questions about this RFP
How do I respond to this RFP from Reynolds School District 7?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 20, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Renee Saechao.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Reynolds School District 7 in OR, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Renee Saechao at (503) 661-7200 ext 3433. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Price Proposal Spreadsheet, Vendor Delivery and History Sheet, Additional Representations, References, COBID Outreach Plan. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Pricing (35 points), Product quality and availability (20 points), Vendor proposed service and delivery schedule (20 points), Vendor Delivery and History Sheet (15 points), Additional Proposal Conside..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Reynolds School District 7?
All active and historical solicitations from Reynolds School District 7 are tracked and searchable. As a school agency, Reynolds School District 7 regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A: Suspension and Debarment Certificate, Attachment B: Signature Page, Attachment C: Certification Regarding Federal Matters, Attachment D: Price Proposal Spreadsheet, Attachment E: Tax Cla. Review the full document from Reynolds School District 7 for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Fairview, OR. Review the full solicitation for detailed scope requirements.