Rensselaer County RFP-26-22 - Preventative Maintenance for Medical Equipment - Van Rensselaer Manor Nursing Home
Rensselaer CountyCounty · East Greenbush, NY- Due
- Nov 20, 2026
- 23 days left
- Posted
- Oct 19, 2026
- Contract term
- 5 years
- Primary contact
- Jason Barna
- (518) 283-2000 ext 345
The 30-second brief
Rensselaer County is seeking proposals for preventative maintenance, inspection, and service of medical equipment located on-site at the Van Rensselaer Manor Nursing Home in Troy, New York. The contract covers a five-year term for calendar years 2027 through 2031, involving equipment such as hospital beds, AEDs, autoclaves, oxygen concentrators, patient lifts, vital signs monitors, and other clinical devices. All labor must comply with NYS Department of Labor Prevailing Wage Rates. Proposals are due by November 20, 2026, at 12:00 PM, and require three references, insurance certificates, and a completed Certification of Compliance with Local Law #2.
Preventative maintenance and inspection services for medical equipment including AED, Autoclave, Bath Paraffin, Bed Hospital, BP Aneroid Stand, Compressor Dental, Concentrator O2, Cuspidor, Delivery System Dental, Gun Heat, Hydrocollator, Lift Patient, Light Exam-Dental, Monitor Vital Signs, Parallel Bars, Pulse Oximeter, Pump Suction, Scale Chair, Scaler Ultrasonic, Slit Lamp, Table Lift P/T, Ultrasound Muscle Stim, Vacuum System Dental, And Scanner Bladder
Price, qualifications, experience, reference responses, fee structure
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Summary
Rensselaer County is seeking proposals for preventative maintenance, inspection, and service of medical equipment located on-site at the Van Rensselaer Manor Nursing Home in Troy, New York.
The contract covers a five-year term for calendar years 2027 through 2031, involving equipment such as hospital beds, AEDs, autoclaves, oxygen concentrators, patient lifts, vital signs monitors, and other clinical devices. All labor must comply with NYS Department of Labor Prevailing Wage Rates. Proposals are due by November 20, 2026, at 12:00 PM, and require three references, insurance certificates, and a completed Certification of Compliance with Local Law #2.
EVALUATION CRITERIA
5- Price
- Qualifications
- Experience
- Reference responses
- Fee structure
REQUIRED DELIVERABLES
24- Preventative maintenance and inspection services for medical equipment including AED
- Autoclave
- Bath Paraffin
- Bed Hospital
- BP Aneroid Stand
- Compressor Dental
- Concentrator O2
- Cuspidor
- Delivery System Dental
- Gun Heat
- Hydrocollator
- Lift Patient
- Light Exam-Dental
- Monitor Vital Signs
- Parallel Bars
- Pulse Oximeter
- Pump Suction
- Scale Chair
- Scaler Ultrasonic
- Slit Lamp
- Table Lift P/T
- Ultrasound Muscle Stim
- Vacuum System Dental
- Scanner Bladder
REQUIRED ATTACHMENTS
4- Certification of Compliance with Local Law #2
- Official Proposal Form
- Insurance Certificates
- Three (3) references
- Submit to
- Office of the Director, Bureau of Central Services, 4th Floor, Rensselaer County Office Building, 99 Troy Road, East Greenbush, New York 12061
- Scope location
- Troy, NY
Questions about this RFP
How do I respond to this RFP from Rensselaer County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 20, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Office of the Director, Bureau of Central Services, 4th Floor, Rensselaer County Office Building, 99 Troy Road, East Greenbush, New York 12061. For questions, contact Jason Barna.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Rensselaer County in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jason Barna at (518) 283-2000 ext 345. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Preventative maintenance and inspection services for medical equipment including AED, Autoclave, Bath Paraffin, Bed Hospital, BP Aneroid Stand, Compressor Dental, Concentrator O2, Cuspidor, Delivery System Dental, Gun Heat, Hydrocollator, Lift Patient, Light Exam-Dental, Monitor Vital Signs, Paralle. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price, qualifications, experience, reference responses, fee structure" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Rensselaer County?
All active and historical solicitations from Rensselaer County are tracked and searchable. As a county agency, Rensselaer County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 20, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Certification of Compliance with Local Law #2, Official Proposal Form, Insurance Certificates, Three (3) references. Review the full document from Rensselaer County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Troy, NY. Review the full solicitation for detailed scope requirements.