Ravalli County Fairgrounds Camera Project Security System Installation RFP 2026
Ravalli CountyCounty · Hamilton, MT- Due
- Apr 3, 2026
- Deadline passed
- Posted
- Mar 25, 2026
- Duration
- 3 months
- Primary contact
- Jeff Rodrick
- (406) 375-6656
The 30-second brief
Ravalli County is seeking proposals for the Fairgrounds Camera Project to provide and install a security camera system at the Ravalli County Fairgrounds located at 100 Old Corvallis Road, Hamilton, MT. The scope includes 4K or 8MP cameras with 15 FPS, 15-meter IR, vandal resistance, and 48-hour on-board storage. The system must support tracking, person of interest capabilities, and AI technologies with storage options for 30, 60, or 90 days of continuous recording. Contractors must provide costs for equipment, materials, installation, and network services for 1, 5, or 10-year licensing terms. A performance bond and labor and materials payment bond are required. Proposals are due by 4:00 PM on April 03, 2026, to the Clerk & Recorder's office.
4K/8MP cameras, 15 FPS, 15 Meter IR, 48 hour on board storage, Vandal Resistance, 1 year camera warranty, 10 year equipment warranty, 2 references
Discretion of the Board of County Commissioners, price/cost, best and final offer option
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Summary
Ravalli County is seeking proposals for the Fairgrounds Camera Project to provide and install a security camera system at the Ravalli County Fairgrounds located at 100 Old Corvallis Road, Hamilton, MT. The scope includes 4K or 8MP cameras with 15 FPS, 15-meter IR, vandal resistance, and 48-hour on-board storage.
The system must support tracking, person of interest capabilities, and AI technologies with storage options for 30, 60, or 90 days of continuous recording. Contractors must provide costs for equipment, materials, installation, and network services for 1, 5, or 10-year licensing terms. A performance bond and labor and materials payment bond are required. Proposals are due by 4:00 PM on April 03, 2026, to the Clerk & Recorder's office.
EVALUATION CRITERIA
3- Discretion of the Board of County Commissioners
- Price/cost
- Best and final offer option
REQUIRED DELIVERABLES
8- 4K/8MP cameras
- 15 FPS
- 15 Meter IR
- 48 hour on board storage
- Vandal Resistance
- 1 year camera warranty
- 10 year equipment warranty
- 2 references
REQUIRED ATTACHMENTS
5- Contract for Services
- Map of coverage areas
- Performance Bond
- Labor and Materials Payment Bond
- Certificates of Insurance
- Submit to
- Ravalli County Clerk and Recorder, 215 S. 4th Street, Suite C, Hamilton, MT, 59840
- Scope location
- Hamilton, MT
Questions about this RFP
How do I respond to this RFP from Ravalli County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 3, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Ravalli County Clerk and Recorder, 215 S. 4th Street, Suite C, Hamilton, MT, 59840. For questions, contact Jeff Rodrick.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Ravalli County in MT, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jeff Rodrick at (406) 375-6656. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: 4K/8MP cameras, 15 FPS, 15 Meter IR, 48 hour on board storage, Vandal Resistance, 1 year camera warranty, 10 year equipment warranty, 2 references. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Discretion of the Board of County Commissioners, price/cost, best and final offer option" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Ravalli County?
All active and historical solicitations from Ravalli County are tracked and searchable. As a county agency, Ravalli County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 months. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Contract for Services, Map of coverage areas, Performance Bond, Labor and Materials Payment Bond, Certificates of Insurance. Review the full document from Ravalli County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Hamilton, MT. Review the full solicitation for detailed scope requirements.