Raleigh County Board of Education - Woodrow Wilson High School Gymnasium Sound System - 2027-11
Raleigh County School DistrictSchool · Beckley, WV- Due
- Nov 17, 2026
- 15 days left
- Primary contact
- Michael D. Whisenant
- (304) 256-4660
The 30-second brief
Raleigh County Schools is soliciting competitive bids from qualified Audio/Visual system contractors to design, furnish, deliver, and install a complete professional-grade sound reinforcement system for the main gymnasium at Woodrow Wilson High School in Beckley, West Virginia. The scope of work includes turnkey installation, structural rigging hardware, cabling, audio processing, power sequencing, tuning, system programming, lift and floor protection, and staff training. Equipment requirements include 12 full-range loudspeakers, 2 low-frequency subwoofers, 2 power amplification units, a mixing and processing system, wireless mixer remote, audio sources and mics, power management, rigging hardware, cabling and accessories. Bids are due by November 17, 2026, at 10:00 AM EST at the Raleigh County Board of Education Purchasing Department. A 5% bid bond is required for bids equal to or above $25,000, along with various state compliance, licensing, and drug-free workplace affidavits.
Full-Range Loudspeakers, Low-Frequency Subwoofers, Power Amplification, Mixing & Processing, Wireless Mixer Remote, Audio Sources & Mics, Power Management, Rigging & Hardware, Cabling & Accessories
Lowest responsible bidder
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Summary
Raleigh County Schools is soliciting competitive bids from qualified Audio/Visual system contractors to design, furnish, deliver, and install a complete professional-grade sound reinforcement system for the main gymnasium at Woodrow Wilson High School in Beckley, West Virginia.
The scope of work includes turnkey installation, structural rigging hardware, cabling, audio processing, power sequencing, tuning, system programming, lift and floor protection, and staff training. Equipment requirements include 12 full-range loudspeakers, 2 low-frequency subwoofers, 2 power amplification units, a mixing and processing system, wireless mixer remote, audio sources and mics, power management, rigging hardware, cabling and accessories. Bids are due by November 17, 2026, at 10:00 AM EST at the Raleigh County Board of Education Purchasing Department. A 5% bid bond is required for bids equal to or above $25,000, along with various state compliance, licensing, and drug-free workplace affidavits.
EVALUATION CRITERIA
Lowest responsible bidder
REQUIRED DELIVERABLES
9- Full-Range Loudspeakers
- Low-Frequency Subwoofers
- Power Amplification
- Mixing & Processing
- Wireless Mixer Remote
- Audio Sources & Mics
- Power Management
- Rigging & Hardware
- Cabling & Accessories
REQUIRED ATTACHMENTS
14- 5% Bid Bond
- Affidavit
- Agreement Addendum
- Bid Certification Form
- Form 123 List of Proposed Subcontractors
- Form 157 Bid Certification Form
- References
- Certified Drug-Free Workplace Cover Sheet and Affidavit
- No Debt Affidavit
- Current W-9
- WV State Contractors License
- WV State Business License
- WV Secretary of State Business Registration License
- WV State Tax Department Business Registration Certificate
- Submit to
- Raleigh County Board of Education, 104 Allen Avenue, Beckley, WV 25801
- Scope location
- Beckley, WV
- Reported agency
- Raleigh County Board of Education
Questions about this BID
How do I respond to this Bid from Raleigh County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 17, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Raleigh County Board of Education, 104 Allen Avenue, Beckley, WV 25801. For questions, contact Michael D. Whisenant.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Raleigh County School District in WV, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Michael D. Whisenant at (304) 256-4660. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Full-Range Loudspeakers, Low-Frequency Subwoofers, Power Amplification, Mixing & Processing, Wireless Mixer Remote, Audio Sources & Mics, Power Management, Rigging & Hardware, Cabling & Accessories. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsible bidder" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Raleigh County School District?
All active and historical solicitations from Raleigh County School District are tracked and searchable. As a school agency, Raleigh County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of November 17, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: 5% Bid Bond, Affidavit, Agreement Addendum, Bid Certification Form, Form 123 List of Proposed Subcontractors, Form 157 Bid Certification Form, References, Certified Drug-Free Workplace Cover Sheet and. Review the full document from Raleigh County School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Beckley, WV. Review the full solicitation for detailed scope requirements.