Provo City School District Substitute Employee Placement Services RFP 2025
Provo School DistrictSchool · Provo, UT- Due
- Jan 29, 2025
- Deadline passed
- Posted
- Jan 9, 2025
- Contract term
- 1 year
- Primary contact
- Eliza Tuinei
The 30-second brief
Provo City School District (District) seeks competitive sealed proposals from qualified Temporary Employment Service Providers (TESP) to act as a third-party administrator (TPA) to provide Substitute Employee Placement Services (SEPS) on behalf of the District's Board of Education. The services include recruiting, screening, and placing substitute employees, managing an automated staffing system, and providing training.
Conduct employee background checks, Recruit, Screen, And employ substitute employees, Assign consistent support personnel, Place substitute personnel utilizing an automated substitute management system, Automated staffing system must track employee absences by type and program and cost-fund code, Provide program training to District staff, Maintain comprehensive general liability insurance, Maintain Workers' Compensation insurance, Indemnify and hold the District harmless.
Systems Support / Responsive Services, Ability to acquire and maintain a sufficient pool of available substitutes, Training Employees, Fill Rate, Cost. Proposals must meet Pass/Fail criteria.
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Summary
Provo City School District (District) seeks competitive sealed proposals from qualified Temporary Employment Service Providers (TESP) to act as a third-party administrator (TPA) to provide Substitute Employee Placement Services (SEPS) on behalf of the District's Board of Education.
The services include recruiting, screening, and placing substitute employees, managing an automated staffing system, and providing training.
EVALUATION CRITERIA
Systems Support / Responsive Services, Ability to acquire and maintain a sufficient pool of available substitutes, Training Employees, Fill Rate, Cost. Proposals must meet Pass/Fail criteria.
REQUIRED DELIVERABLES
Conduct employee background checks, Recruit, Screen, And employ substitute employees, Assign consistent support personnel, Place substitute personnel utilizing an automated substitute management system, Automated staffing system must track employee absences by type and program and cost-fund code, Provide program training to District staff, Maintain comprehensive general liability insurance, Maintain Workers' Compensation insurance, Indemnify and hold the District harmless.
REQUIRED ATTACHMENTS
Exhibit A – Questionnaire and Exhibit B Cost Sheet
REQUIRED STAFFING
6- Submit to
- Utah Public Procurement Place (U3P)
- Duration
- 60 months
- Scope location
- Provo, Utah
- Reported agency
- Provo City School District
Questions about this RFP
How do I respond to this RFP from Provo School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 29, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Utah Public Procurement Place (U3P). For questions, contact Eliza Tuinei.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Provo School District in UT, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Eliza Tuinei. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Substitute teachers, clerical, janitorial, food services, instructional assistants professionals, and other substitute employees.. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Conduct employee background checks, Recruit, Screen, And employ substitute employees, Assign consistent support personnel, Place substitute personnel utilizing an automated substitute management system, Automated staffing system must track employee absences by type and program and cost-fund code, Pr. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Systems Support / Responsive Services, Ability to acquire and maintain a sufficient pool of available substitutes, Training Employees, Fill Rate, Cost. Proposals must meet Pass/Fail criteria." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Provo School District?
All active and historical solicitations from Provo School District are tracked and searchable. As a school agency, Provo School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit A – Questionnaire and Exhibit B Cost Sheet. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Provo School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Provo, Utah. Review the full solicitation for detailed scope requirements.