Provo City School District Child Nutrition RFP 2025
Provo School DistrictSchool · Provo, UT- Due
- Aug 28, 2025
- Deadline passed
- Posted
- Aug 18, 2025
- Contract term
- 1 year
- Primary contact
- Woody Turnbeaugh
The 30-second brief
Provo City School District is seeking proposals from qualified contractors to provide comprehensive maintenance, repair, and replacement services for industrial-grade kitchen equipment, HVAC systems, and refrigeration systems across all District buildings. The contract aims to ensure equipment operates safely and efficiently.
Comprehensive maintenance, Repair, And replacement services for industrial-grade kitchen equipment, HVAC systems, And refrigeration systems. Provide all labor, Materials, Parts, Equipment, Tools, Transportation, And incidentals. Maintain service records, Provide warranty support, And potentially a preventive maintenance plan.
Schedule A – certification of proposal (0 points); Schedule B – experience (0–200 points); Schedule C – staff qualifications (0–200 points); Schedule D – company info (0–200 points); Schedule E – response and communication (0–200 points); Schedule F – cost proposal (0–200 points).
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Summary
Provo City School District is seeking proposals from qualified contractors to provide comprehensive maintenance, repair, and replacement services for industrial-grade kitchen equipment, HVAC systems, and refrigeration systems across all District buildings.
The contract aims to ensure equipment operates safely and efficiently.
EVALUATION CRITERIA
6- Schedule A – certification of proposal (0 points)
- Schedule B – experience (0–200 points)
- Schedule C – staff qualifications (0–200 points)
- Schedule D – company info (0–200 points)
- Schedule E – response and communication (0–200 points)
- Schedule F – cost proposal (0–200 points)
REQUIRED DELIVERABLES
5- Comprehensive maintenance
- Repair
- Replacement services for industrial-grade kitchen equipment
- HVAC systems
- Refrigeration systems
Provide all labor, Materials, Parts, Equipment, Tools, Transportation, And incidentals. Maintain service records, Provide warranty support, And potentially a preventive maintenance plan.
REQUIRED ATTACHMENTS
5- Proof of current Utah Business License
- Proof of liability insurance
- Detailed explanation of background checks for drivers
- Certification regarding lobbying
- Cost proposal (Schedule F) uploaded separately
REQUIRED STAFFING
Technician
- Submit to
- Utah Public Procurement Place Portal (Bonfire)
- Duration
- 60 months
- Scope location
- Provo City School District, 18 schools and associated facilities
- Reported agency
- Provo City School District
Questions about this RFP
How do I respond to this RFP from Provo School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 28, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Utah Public Procurement Place Portal (Bonfire). For questions, contact Woody Turnbeaugh.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Provo School District in UT, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Woody Turnbeaugh. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Technician. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Comprehensive maintenance, Repair, And replacement services for industrial-grade kitchen equipment, HVAC systems, And refrigeration systems. Provide all labor, Materials, Parts, Equipment, Tools, Transportation, And incidentals. Maintain service records, Provide warranty support, And potentially a p. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Schedule A – certification of proposal (0 points); Schedule B – experience (0–200 points); Schedule C – staff qualifications (0–200 points); Schedule D – company info (0–200 points); Schedule E – resp..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Provo School District?
All active and historical solicitations from Provo School District are tracked and searchable. As a school agency, Provo School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proof of current Utah Business License, proof of liability insurance, detailed explanation of background checks for drivers, certification regarding lobbying, cost proposal (Schedule F) uploaded separ. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Provo School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Provo City School District, 18 schools and associated facilities. Review the full solicitation for detailed scope requirements.