Providence Water Supply Board - Large Meter Testing, Repair, Installing and Right-Sizing Services - RFP 54881 (2026)
City of ProvidenceCity · Providence, RI- Due
- Nov 16, 2026
- 5 days left
- Posted
- Jul 28, 2024
- Contract term
- 3 years
- Primary contact
- Mark Ceseretti
- (401) 521-6300 ext 7120
The 30-second brief
The Providence Water Supply Board seeks qualified contractors to provide professional, administrative, and labor services for the testing, repair, right-sizing, site surveying, data logging, and installation of large water meters (3 inches and greater) within its distribution system. The scope involves working with Neptune meters and AMR systems, performing accuracy testing, conducting revenue enhancement analysis, handling meter removals and replacements, installing temporary bypass piping, and providing post-installation support services. The contract term spans from December 1, 2026, to June 30, 2029, with an option to extend for two additional years. Proposals are due by November 16, 2026, at 2:15 P.M., with questions due by November 13, 2026. Bidders must comply with prevailing wage requirements, local business registration, and a 20% combined MBE/WBE participation goal.
Customer Service, Site Survey, Data Logging, Right Sizing, Meter Installation, Warranty, Training, Pricing of Meters, Financing Alternatives, Support Services
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Summary
The Providence Water Supply Board seeks qualified contractors to provide professional, administrative, and labor services for the testing, repair, right-sizing, site surveying, data logging, and installation of large water meters (3 inches and greater) within its distribution system.
The scope involves working with Neptune meters and AMR systems, performing accuracy testing, conducting revenue enhancement analysis, handling meter removals and replacements, installing temporary bypass piping, and providing post-installation support services. The contract term spans from December 1, 2026, to June 30, 2029, with an option to extend for two additional years. Proposals are due by November 16, 2026, at 2:15 P.M., with questions due by November 13, 2026. Bidders must comply with prevailing wage requirements, local business registration, and a 20% combined MBE/WBE participation goal.
EVALUATION CRITERIA
10- Customer Service
- Site Survey
- Data Logging
- Right Sizing
- Meter Installation
- Warranty
- Training
- Pricing of Meters
- Financing Alternatives
- Support Services
REQUIRED ATTACHMENTS
8- Bid Form 1: Bidder's Blank
- Bid Form 2: Certification of Bidder
- Bid Form 3: Certificate Regarding Public Records
- Bid Form 4: Affidavit of City Vendor
- Forms from the Minority and Women Business Enterprise Program
- Bidder's Proposal/Packet
- Financial Assurance
- Bidder's Qualification Statement
REQUIRED STAFFING
7- Submit to
- Board of Contract and Supply, Department of the City Clerk – City Hall, Room 311, 25 Dorrance Street, Providence, RI 02903
- Duration
- 31 months
- Scope location
- Providence, RI
Questions about this RFP
How do I respond to this RFP from City of Providence?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 16, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Board of Contract and Supply, Department of the City Clerk – City Hall, Room 311, 25 Dorrance Street, Providence, RI 02903. For questions, contact Mark Ceseretti.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Providence in RI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Mark Ceseretti at (401) 521-6300 ext 7120. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Supervisor, Technician, Supply & Install Port, Cancellation Charge, 5/8"-2" Bench Test, Plumber, Professional/GIS Service. Proposers should demonstrate relevant qualifications and experience for each required role.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Customer Service, Site Survey, Data Logging, Right Sizing, Meter Installation, Warranty, Training, Pricing of Meters, Financing Alternatives, Support Services" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Providence?
All active and historical solicitations from City of Providence are tracked and searchable. As a city agency, City of Providence regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 16, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Form 1: Bidder's Blank, Bid Form 2: Certification of Bidder, Bid Form 3: Certificate Regarding Public Records, Bid Form 4: Affidavit of City Vendor, Forms from the Minority and Women Business Ente. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Providence for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Providence, RI. Review the full solicitation for detailed scope requirements.