Providence Water - Alma Paine Timber Harvesting Services - RFP 54499 (2026)
City of ProvidenceCity · Providence, RI- Due
- Oct 5, 2026
- Deadline passed
- Posted
- Sep 11, 2026
- Contract term
- 2 years
- Primary contact
- Robert MacMillian
- (401) 521-6300
The 30-second brief
Providence Water is seeking proposals for the sale and harvesting of standing timber on approximately 65 acres in the Town of Scituate, Rhode Island. The project includes harvesting approximately 260,457 board feet of white pine, 147 cords of pine cordwood, and 16 cords of hardwood cordwood, along with cutting safety hazard trees along Plainfield Pike. Bidders must submit a lump sum price for the timber, unit prices for additional sawtimber and cordwood, a list of harvesting equipment, and a list of subcontractors. The submission deadline is October 5, 2026, at 2:00 PM, with a non-mandatory pre-bid meeting scheduled for September 23, 2026, at 8:30 AM. A $2,000.00 certified check bid bond made payable to Providence Water is required.
Harvest approximately 260, 457 board feet of sawtimber and 163 cords of pulpwood, Cut trees along Plainfield Pike marked with an X as a cull, Maintain 50-foot aesthetic buffer, Remove marked trees within buffer zone, Clear main skid trails of debris for emergency use, Leave access roads in good condition, Comply with Rhode Island Forestry Best Management Practices for Water Quality Protection Guide
Lowest qualified and responsible bidder
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Summary
Providence Water is seeking proposals for the sale and harvesting of standing timber on approximately 65 acres in the Town of Scituate, Rhode Island.
The project includes harvesting approximately 260,457 board feet of white pine, 147 cords of pine cordwood, and 16 cords of hardwood cordwood, along with cutting safety hazard trees along Plainfield Pike. Bidders must submit a lump sum price for the timber, unit prices for additional sawtimber and cordwood, a list of harvesting equipment, and a list of subcontractors. The submission deadline is October 5, 2026, at 2:00 PM, with a non-mandatory pre-bid meeting scheduled for September 23, 2026, at 8:30 AM. A $2,000.00 certified check bid bond made payable to Providence Water is required.
EVALUATION CRITERIA
Lowest qualified and responsible bidder
REQUIRED DELIVERABLES
Harvest approximately 260, 457 board feet of sawtimber and 163 cords of pulpwood, Cut trees along Plainfield Pike marked with an X as a cull, Maintain 50-foot aesthetic buffer, Remove marked trees within buffer zone, Clear main skid trails of debris for emergency use, Leave access roads in good condition, Comply with Rhode Island Forestry Best Management Practices for Water Quality Protection Guide
REQUIRED ATTACHMENTS
9- Bid Form 1: Bidder's Blank
- Bid Form 2: Certification of Bidder
- Bid Form 3: Certificate Regarding Public Records
- Bid Form 4: Affidavit of City Vendor
- Minority and Women Business Enterprise Program forms
- Bidder’s Proposal/Packet
- Financial Assurance
- $2
- 000.00 certified check
- Submit to
- Board of Contract and Supply, Department of the City Clerk – City Hall, Room 311, 25 Dorrance Street, Providence, RI 02903
- Duration
- 27 months
- Scope location
- Scituate, RI
- Projected sq ft
- 2,832,840 sq ft
- Reported agency
- Providence Water Supply Board
Questions about this RFP
How do I respond to this RFP from City of Providence?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 5, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Board of Contract and Supply, Department of the City Clerk – City Hall, Room 311, 25 Dorrance Street, Providence, RI 02903. For questions, contact Robert MacMillian.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Providence in RI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Robert MacMillian at (401) 521-6300. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Harvest approximately 260, 457 board feet of sawtimber and 163 cords of pulpwood, Cut trees along Plainfield Pike marked with an X as a cull, Maintain 50-foot aesthetic buffer, Remove marked trees within buffer zone, Clear main skid trails of debris for emergency use, Leave access roads in good cond. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest qualified and responsible bidder" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Providence?
All active and historical solicitations from City of Providence are tracked and searchable. As a city agency, City of Providence regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Form 1: Bidder's Blank, Bid Form 2: Certification of Bidder, Bid Form 3: Certificate Regarding Public Records, Bid Form 4: Affidavit of City Vendor, Minority and Women Business Enterprise Program. Review the full document from City of Providence for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Scituate, RI. The total projected area is 2832840 sq ft. Review the full solicitation for detailed scope requirements.