Prince William County Retiree Health Insurance Program Administrative Services RFP 700610-27
Prince William county Office of HCDLocal Housing Authority · Woodbridge, VA- Due
- Aug 12, 2026
- Deadline passed
- Posted
- Jul 28, 2026
- Contract term
- 2 years
- Primary contact
- Irene Antkowiak
- (703) 792-6055
The 30-second brief
Prince William County is seeking a qualified firm to provide administrative services for its Retiree Health Insurance Program (RHICP) and Line of Duty Act (LODA) program. Proposals are due August 12, 2026.
Monthly Reconciliation Reports, Monthly Retiree Health Insurance Credit Administration (ACH), Annual Premium Information Update, Verification of Premium Payment, COBRA-Related Notifications, Financial Reconciliation and Paid Claims, Data Interface Error Reports, Ongoing Participant Correspondence, Enrollment and Termination Updates, Virtual Meetings and Communications
Understanding the County's Requirements (20 Points), Approach and Work Plan (30 Points), Management Plan and Performance Schedule (20 Points), Team Qualifications and Experience (15 Points), Firm Experience and Capabilities (15 Points)
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Summary
Prince William County is seeking a qualified firm to provide administrative services for its Retiree Health Insurance Program (RHICP) and Line of Duty Act (LODA) program. Proposals are due August 12, 2026.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
10- Monthly Reconciliation Reports
- Monthly Retiree Health Insurance Credit Administration (ACH)
- Annual Premium Information Update
- Verification of Premium Payment
- COBRA-Related Notifications
- Financial Reconciliation and Paid Claims
- Data Interface Error Reports
- Ongoing Participant Correspondence
- Enrollment and Termination Updates
- Virtual Meetings and Communications
REQUIRED ATTACHMENTS
5- RFP Submission Form
- Proprietary and Confidential Information Form
- Certificate of Independent Price Determination
- Pricing Schedule Template
- Minimum Insurance Requirements
REQUIRED STAFFING
Project Manager
- Submit to
- Electronic submission via Supplier Portal
- Reported agency
- Prince William County
Questions about this RFP
How do I respond to this RFP from Prince William county Office of HCD?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 12, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Electronic submission via Supplier Portal. For questions, contact Irene Antkowiak.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Prince William county Office of HCD in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Irene Antkowiak at (703) 792-6055. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Project Manager. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Monthly Reconciliation Reports, Monthly Retiree Health Insurance Credit Administration (ACH), Annual Premium Information Update, Verification of Premium Payment, COBRA-Related Notifications, Financial Reconciliation and Paid Claims, Data Interface Error Reports, Ongoing Participant Correspondence, E. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Understanding the County's Requirements (20 Points), Approach and Work Plan (30 Points), Management Plan and Performance Schedule (20 Points), Team Qualifications and Experience (15 Points), Firm Expe..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Prince William county Office of HCD?
All active and historical solicitations from Prince William county Office of HCD are tracked and searchable. As a local housing authority agency, Prince William county Office of HCD regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: RFP Submission Form, Proprietary and Confidential Information Form, Certificate of Independent Price Determination, Pricing Schedule Template, Minimum Insurance Requirements. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Prince William county Office of HCD for the complete list.