Prince George's County Public Schools - Facilities Maintenance CMMS - RFP DBS27-013 (2026)
Prince George's County Public SchoolsSchool · Upper Marlboro, MD- Due
- Dec 3, 2026
- 30 days left
- Posted
- Oct 26, 2026
- Contract term
- 3 years
- Primary contact
- Vera Jones
- (301) 952-6560
The 30-second brief
Prince George's County Public Schools (PGCPS) is soliciting proposals for a comprehensive Computerized Maintenance Management System (CMMS) Platform to support in-house facilities maintenance operations across approximately 203 sites and 17,700 tagged assets. The scope includes reactive and preventive work order management, asset management, mobile and field execution, reporting, annual licensing, general account management, and helpdesk support for 900 named users. Implementation, configuration, data migration, integration, training, and go-live support will be handled by a separate consultant. The platform must feature native single-platform capabilities, open APIs, role-based access, and scalability without custom coding. Proposals are due by December 3, 2026, at 2:00 PM EST via eMMA, with questions due November 9, 2026. A 15% Minority Business Enterprise (MBE) participation goal applies.
Computerized Maintenance Management System (CMMS) Platform, Annual software licensing, General account management, Helpdesk support
Vendor Experience, Product Maturity & K-12 specific experience (10), Functional Fit & Out-of-the-Box Capabilities, Current Phase (20), Functionality, Future Phases (10), Usability & User Friendly (20), Dashboards, Reporting, Analytics & Integration (15), Demonstration Video & Scenario Evaluation (15), Organization and Quality of the Proposal Response (5), Cost & Value (5), Financial Integrity and Stability (Pass/Fail)
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Summary
Prince George's County Public Schools (PGCPS) is soliciting proposals for a comprehensive Computerized Maintenance Management System (CMMS) Platform to support in-house facilities maintenance operations across approximately 203 sites and 17,700 tagged assets.
The scope includes reactive and preventive work order management, asset management, mobile and field execution, reporting, annual licensing, general account management, and helpdesk support for 900 named users. Implementation, configuration, data migration, integration, training, and go-live support will be handled by a separate consultant. The platform must feature native single-platform capabilities, open APIs, role-based access, and scalability without custom coding. Proposals are due by December 3, 2026, at 2:00 PM EST via eMMA, with questions due November 9, 2026. A 15% Minority Business Enterprise (MBE) participation goal applies.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
4- Computerized Maintenance Management System (CMMS) Platform
- Annual software licensing
- General account management
- Helpdesk support
REQUIRED ATTACHMENTS
20- Transmittal letter
- Legal claims statement
- Technical proposal
- Demonstration video
- Minority Business Enterprise (MBE) forms and information
- Cost proposal
- Financial statements
- Appendix A – Proposal and Addendum Acknowledgement
- Appendix B – Past Performance and References
- Appendix C – Non-Collusion Certificate
- Appendix D – Debarment Affidavit
- Appendix E – Anti-Bribery Affidavit
- Appendix F – Certificate of Insurance Coverage
- Appendix G – Financial Proposal Form
- Appendix H – MBE Forms
- Appendix I – Certificate State of Maryland Tax Certification
- Appendix J – Certification of Compliance
- Appendix K – Vendor Conflict of Interest Disclosure Form
- Digital Tool Appendices L through U
- Vendor Response Workbook
- Submit to
- https://ebidmarketplace.com/
- Duration
- 60 months
- Scope location
- Upper Marlboro, MD
- Projected sq ft
- 0 sq ft
Questions about this RFP
How do I respond to this RFP from Prince George's County Public Schools?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 3, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://ebidmarketplace.com/. For questions, contact Vera Jones.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Prince George's County Public Schools in MD, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Vera Jones at (301) 952-6560. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Computerized Maintenance Management System (CMMS) Platform, Annual software licensing, General account management, Helpdesk support. Proposals should clearly address how each deliverable will be met.
Show 6 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Vendor Experience, Product Maturity & K-12 specific experience (10), Functional Fit & Out-of-the-Box Capabilities, Current Phase (20), Functionality, Future Phases (10), Usability & User Friendly (20)..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Prince George's County Public Schools?
All active and historical solicitations from Prince George's County Public Schools are tracked and searchable. As a school agency, Prince George's County Public Schools regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 3, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Transmittal letter, legal claims statement, technical proposal, demonstration video, Minority Business Enterprise (MBE) forms and information, cost proposal, financial statements, Appendix A – Proposa. Review the full document from Prince George's County Public Schools for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Upper Marlboro, MD. The total projected area is 0 sq ft. Review the full solicitation for detailed scope requirements.