Poway Unified School District - RFP 2027-14 Lease-Leaseback DSES New HVAC Installation
Poway UnifiedSchool · San Diego, CA- Due
- Dec 1, 2026
- 33 days left
- Posted
- Oct 26, 2026
- Primary contact
- Monica Putzbach
- (858) 748-0010 ext 2788
The 30-second brief
Poway Unified School District seeks qualified Lease-Leaseback (LLB) construction entities for design-assist preconstruction and construction of a variable refrigerant flow (VRF) heating and cooling system at Del Sur Elementary School in San Diego, CA. The project includes approximately 44 fan coils and 23 condensers, 4 new air handlers, 4 to 6 package units for interior circulation, new boiler, vents, sprinkler heads, electrical upgrades, fire alarm devices, controls integration with existing BAS, structural reinforcement, and roof replacement. The estimated project price is approximately $8,300,000. The VRF scope must be completed by May 28, 2027, with overall coordinated project completion by July 9, 2027. A mandatory pre-proposal meeting and site visit is scheduled for November 3, 2026. Respondents must be prequalified through PQBids by November 13, 2026, and hold a California CSLB Class B General Building Contractor License. Proposals are due by 2:00pm on December 1, 2026.
Mechanical air handler units, Independent VRF cooling systems, Fan coils, Condensers, Refrigerant piping, Condensate drainage, Ductwork modifications, Air handling units for auxiliary spaces, Package units for two-story interior circulation space, New vents, New boiler, Mechanical piping, Electrical service, Sprinkler heads, Electrical upgrades, Feeders, Branch circuits, Disconnects, Panelboard/switchboard modifications, Fire alarm devices, New controls, Structural reinforcement, Roofing removal and replacement, Stucco repair and painting
Proposer Information and Licensing (2), Key Personnel (10), Project Experience (10), Financial Bonding and Insurance Documents (2), Contracting and Litigation Disclosures (2), DVBE Participation (2), Fee Proposal (5), Long-Lead Items (5), Acknowledgments Exceptions and Signature (2), Executive Summary (5), Accelerated Preconstruction and Design-Assist (10), VRF Technical Strategy and Long-Term Performance (15), Trade Coordination Procurement and Best Value (15), Schedule Risk and Project Execution (15)
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Summary
Poway Unified School District seeks qualified Lease-Leaseback (LLB) construction entities for design-assist preconstruction and construction of a variable refrigerant flow (VRF) heating and cooling system at Del Sur Elementary School in San Diego, CA. The project includes approximately 44 fan coils and 23 condensers, 4 new air handlers, 4 to 6 package units for interior circulation, new boiler, vents, sprinkler heads, electrical upgrades, fire alarm devices, controls integration with existing BAS, structural reinforcement, and roof replacement.
The estimated project price is approximately $8,300,000. The VRF scope must be completed by May 28, 2027, with overall coordinated project completion by July 9, 2027. A mandatory pre-proposal meeting and site visit is scheduled for November 3, 2026. Respondents must be prequalified through PQBids by November 13, 2026, and hold a California CSLB Class B General Building Contractor License. Proposals are due by 2:00pm on December 1, 2026.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
24- Mechanical air handler units
- Independent VRF cooling systems
- Fan coils
- Condensers
- Refrigerant piping
- Condensate drainage
- Ductwork modifications
- Air handling units for auxiliary spaces
- Package units for two-story interior circulation space
- New vents
- New boiler
- Mechanical piping
- Electrical service
- Sprinkler heads
- Electrical upgrades
- Feeders
- Branch circuits
- Disconnects
- Panelboard/switchboard modifications
- Fire alarm devices
- New controls
- Structural reinforcement
- Roofing removal and replacement
- Stucco repair and painting
REQUIRED ATTACHMENTS
15- Proposer Information and Licensing Form
- Key Personnel Form
- Project Experience Form
- Financial Bonding and Insurance Documents
- Contracting and Litigation Disclosures
- DVBE Participation Form
- Fee Proposal
- Long-Lead Items Form
- Acknowledgments Exceptions and Signature Form
- Executive Summary Narrative
- Accelerated Preconstruction and Design-Assist Narrative
- VRF Technical Strategy and Long-Term Performance Narrative
- Trade Coordination Procurement and Best Value Narrative
- Schedule Risk and Project Execution Narrative
- Milestone schedule
- Submit to
- https://www.powayusd.com/apps/pages/current-bids
- Scope location
- San Diego, CA
- Reported agency
- Poway Unified School District
Questions about this RFP
How do I respond to this RFP from Poway Unified?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 1, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://www.powayusd.com/apps/pages/current-bids. For questions, contact Monica Putzbach.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Poway Unified in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Monica Putzbach at (858) 748-0010 ext 2788. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Mechanical air handler units, Independent VRF cooling systems, Fan coils, Condensers, Refrigerant piping, Condensate drainage, Ductwork modifications, Air handling units for auxiliary spaces, Package units for two-story interior circulation space, New vents, New boiler, Mechanical piping, Electrical. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Proposer Information and Licensing (2), Key Personnel (10), Project Experience (10), Financial Bonding and Insurance Documents (2), Contracting and Litigation Disclosures (2), DVBE Participation (2),..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Poway Unified?
All active and historical solicitations from Poway Unified are tracked and searchable. As a school agency, Poway Unified regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of December 1, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposer Information and Licensing Form, Key Personnel Form, Project Experience Form, Financial Bonding and Insurance Documents, Contracting and Litigation Disclosures, DVBE Participation Form, Fee Pr. Review the full document from Poway Unified for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: San Diego, CA. Review the full solicitation for detailed scope requirements.