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RFPOPEN

Commercial Kitchen Equipment: Preventative Maintenance, Service, And Repairs

Poway Unified, San Diego, CA·School

17 days until submission deadline — April 30, 2026

Mar 26, 2026
Posted Date
Apr 30, 2026
Submission Deadline
Reported: Poway Unified School District
Monica Putzbach
(858) 748-0010 ext 2784
1 year term
60 months duration
Poway, California
Submit at: 13626 Twin Peaks Road, Building 700, Poway, CA 92064

Summary

Solicitation for preventative maintenance, service, and repair of commercial kitchen equipment, including refrigeration, heating, and mobile hot/cold combination carts, for the Poway Unified School District.

Evaluation Criteria

Pricing Methodology, Preventive Maintenance Program & Checklist Quality, Vendor Qualifications & Technician Competency, Service Response, Support Systems & Communication, Materials, Parts, and Mark-Up Structure, Service Reports & Documentation Quality

Required Deliverables

Preventive maintenance, Inspection, Troubleshooting, And repair services for commercial kitchen equipment.

Required Attachments

Cover Letter, RFP Submittal Packet Cover Page, Proposal Submission Checklist, Proposal Form, Additional Information Required of Proposers, Vendor Reference Form, Proposal Certification, Designation of Subcontractors, Non-Collusion Affidavit, Iran Contracting Act Certification, Certification Regarding Debarment, Suspension, and Other Responsibility Matters, Certification Regarding Lobbying, Disclosure of Lobbying Activities, Criminal Background Investigation / Fingerprinting Certification, Vendor Certifications, Clean Air and Water Certification, PUSD's CUPCCAA Registration Form, Sample Invoice and Sample Monthly Statement, Addenda Acknowledgement(s)

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Full Solicitation & Alerts Available

Access the full solicitation, attachments, and evaluation criteria — plus get alerted to similar RFPs before they're published.

Frequently Asked Questions

How do I respond to this RFP from Poway Unified?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 30, 2026. Proposals should be submitted to: 13626 Twin Peaks Road, Building 700, Poway, CA 92064. For questions, contact Monica Putzbach at (858) 748-0010 ext 2784.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Poway Unified?

Civic IQ tracks all active and historical solicitations from Poway Unified. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 1 year. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

Is this solicitation still open for submissions?

Based on the posted deadline of April 30, 2026, this solicitation appears to still be accepting submissions. However, deadlines may change through amendments or addenda. Always verify the current status directly with the issuing agency before preparing your response.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Poway Unified for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Poway Unified in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Monica Putzbach at (858) 748-0010 ext 2784. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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