Port of Tacoma PMIS Selection, Implementation, and Support Services RFP 052026-1030 (2026)
Port Of TacomaPublic Authority · Tacoma, WA- Due
- Aug 25, 2026
- Deadline passed
- Posted
- Jul 28, 2026
- Contract term
- 3 years
- Primary contact
- Axa Turney
- (253) 888-4768
The 30-second brief
The Port of Tacoma is soliciting proposals for a subscription-based Project Management Information System (PMIS) including implementation and support for up to 5 years. Proposals are due August 25, 2026.
PMIS software, Implementation Plan, Requirements validation summary, Configured PMIS environment, User roles and permissions configuration, Integration documentation, Test scripts, Data migration validation summary, Training materials and job aids, Go-live readiness confirmation, Cutover Plan, Post-cutover support plan, Ongoing production support model and Service Level Agreement(s)
Qualifications & Experience (30 PTS), Project Approach Narrative (30 PTS), Fit/Gap Matrix (30 PTS), Compensation (10 PTS), Vendor Cybersecurity Self-Evaluation (Pass/Fail), Oral Presentations (60 PTS), Best and Final Proposal (40 PTS), References (Pass/Fail)
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Summary
The Port of Tacoma is soliciting proposals for a subscription-based Project Management Information System (PMIS) including implementation and support for up to 5 years. Proposals are due August 25, 2026.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
13- PMIS software
- Implementation Plan
- Requirements validation summary
- Configured PMIS environment
- User roles and permissions configuration
- Integration documentation
- Test scripts
- Data migration validation summary
- Training materials and job aids
- Go-live readiness confirmation
- Cutover Plan
- Post-cutover support plan
- Ongoing production support model and Service Level Agreement(s)
REQUIRED ATTACHMENTS
Attachment A - Instructions for Proposing, Attachment B - Personal Services Contract Template & Terms and Conditions, Attachment C - Cost Breakdown-Offer Template, Attachment E - Fit/Gap Matrix
- Submit to
- Procurement Portal
- Duration
- 60 months
- Scope location
- Tacoma, WA
- Reported agency
- Port of Tacoma
Questions about this RFP
How do I respond to this RFP from Port Of Tacoma?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 25, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Procurement Portal. For questions, contact Axa Turney.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Port Of Tacoma in WA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Axa Turney at (253) 888-4768. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: PMIS software, Implementation Plan, Requirements validation summary, Configured PMIS environment, User roles and permissions configuration, Integration documentation, Test scripts, Data migration validation summary, Training materials and job aids, Go-live readiness confirmation, Cutover Plan, Post-. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications & Experience (30 PTS), Project Approach Narrative (30 PTS), Fit/Gap Matrix (30 PTS), Compensation (10 PTS), Vendor Cybersecurity Self-Evaluation (Pass/Fail), Oral Presentations (60 PTS)..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Port Of Tacoma?
All active and historical solicitations from Port Of Tacoma are tracked and searchable. As a public authority agency, Port Of Tacoma regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A - Instructions for Proposing, Attachment B - Personal Services Contract Template & Terms and Conditions, Attachment C - Cost Breakdown-Offer Template, Attachment E - Fit/Gap Matrix. Review the full document from Port Of Tacoma for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Tacoma, WA. Review the full solicitation for detailed scope requirements.