Pontotoc County Road Chip Sealing Service Bid #27-2 (rebid #26-12 item) - 2026
Pontotoc CountyCounty · Ada, OK- Due
- Aug 17, 2026
- Deadline passed
- Posted
- Jul 27, 2026
- Duration
- 5 months
- Primary contact
- Danny Davis
- (580) 272-8220
The 30-second brief
Pontotoc County is soliciting bids for road chip sealing services under Bid #27-2 (a rebid of item #26-12). The procurement covers a five-month contract period from August 1, 2026, to December 31, 2026. Specific items requested include road chip sealing service (quoted per mile per layer with a 2-mile minimum) and a distributor truck for fog seal (quoted per day with a 6-hour maximum). Bidders must use the original Six Month Bid specifications form, and the submission must be notarized. Bids are due by August 17, 2026, at 9:00 AM at the Pontotoc County Clerk's office in Ada, OK. Contact Danny Davis, BOCC Chairman, at 580-272-8220 for inquiries.
Notarized bid form, Original bid form
Lowest and best bid
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Summary
Pontotoc County is soliciting bids for road chip sealing services under Bid #27-2 (a rebid of item #26-12).
The procurement covers a five-month contract period from August 1, 2026, to December 31, 2026. Specific items requested include road chip sealing service (quoted per mile per layer with a 2-mile minimum) and a distributor truck for fog seal (quoted per day with a 6-hour maximum). Bidders must use the original Six Month Bid specifications form, and the submission must be notarized. Bids are due by August 17, 2026, at 9:00 AM at the Pontotoc County Clerk's office in Ada, OK. Contact Danny Davis, BOCC Chairman, at 580-272-8220 for inquiries.
EVALUATION CRITERIA
Lowest and best bid
REQUIRED DELIVERABLES
Notarized bid form, Original bid form
REQUIRED ATTACHMENTS
Notarized Affidavit, Specifications
- Submit to
- 301 S. Broadway, Ada, OK 74820
- Scope location
- Ada, OK
Questions about this BID
How do I respond to this Bid from Pontotoc County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 17, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 301 S. Broadway, Ada, OK 74820. For questions, contact Danny Davis.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Pontotoc County in OK, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Danny Davis at (580) 272-8220. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Notarized bid form, Original bid form. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest and best bid" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Pontotoc County?
All active and historical solicitations from Pontotoc County are tracked and searchable. As a county agency, Pontotoc County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 months. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Notarized Affidavit, Specifications. Review the full document from Pontotoc County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Ada, OK. Review the full solicitation for detailed scope requirements.