Planada Elementary School District E-Rate Year 2027 Data Communications Services RFP - PLANADA-ERATE-2027-01
Planada ElementarySchool · Planada, CA- Due
- Dec 15, 2026
- 48 days left
- Posted
- Oct 25, 2026
- Contract term
- 5 years
- Primary contact
- Seng Thao
- (209) 381-6763
The 30-second brief
Planada Elementary School District is requesting proposals for E-Rate Year 2027 data communications services, including leased lit fiber point-to-point circuits, leased dark fiber point-to-point circuits, and related telecommunications services under Bid # PLANADA-ERATE-2027-01. The scope involves connecting various sites, such as Cesar E Chavez Middle School (HUB) to the Wired Data Center and Merced COE Room D4, offering 10 Gbps speeds with support for IPv6, fully managed services, and Service Level Agreement (SLA) guarantees. The contract term is up to 5 years (60 months), with recurring services starting as early as 7/1/2027. Submission deadline is Tuesday, December 15, 2026, at 2:00:00 PM (Pacific), to be delivered in a sealed envelope to Jose L. Gonzalez, Superintendent, 9722 E Haskell Ave, Planada, CA 95365. Vendors must possess a Service Provider Identification Number (SPIN) and comply with California Public Contract Codes and E-Rate program rules.
Leased lit fiber point-to-point circuits (ITEM 470-LF1-27, ITEM 470-LF2-27), Leased dark fiber point-to-point circuits (ITEM 470-DF1-27, ITEM 470-DF2-27), 10 Gbps Data Communications Services with IPv6 support
Price/Charges (35%), Meets technical specifications and design (20%), Prior experience (15%), SPI vendor (10%), Impact to PESD cash flow (10%), Non E-Rate eligible charges (10%)
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Summary
Planada Elementary School District is requesting proposals for E-Rate Year 2027 data communications services, including leased lit fiber point-to-point circuits, leased dark fiber point-to-point circuits, and related telecommunications services under Bid # PLANADA-ERATE-2027-01.
The scope involves connecting various sites, such as Cesar E Chavez Middle School (HUB) to the Wired Data Center and Merced COE Room D4, offering 10 Gbps speeds with support for IPv6, fully managed services, and Service Level Agreement (SLA) guarantees. The contract term is up to 5 years (60 months), with recurring services starting as early as 7/1/2027. Submission deadline is Tuesday, December 15, 2026, at 2:00:00 PM (Pacific), to be delivered in a sealed envelope to Jose L. Gonzalez, Superintendent, 9722 E Haskell Ave, Planada, CA 95365. Vendors must possess a Service Provider Identification Number (SPIN) and comply with California Public Contract Codes and E-Rate program rules.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
Leased lit fiber point-to-point circuits (ITEM 470-LF1-27, ITEM 470-LF2-27), Leased dark fiber point-to-point circuits (ITEM 470-DF1-27, ITEM 470-DF2-27), 10 Gbps Data Communications Services with IPv6 support
REQUIRED ATTACHMENTS
17- ORIGINAL & COMPLETE bid signed in blue ink
- One photo-copy of COMPLETE bid with addenda
- Two (2) copies of product information specifications
- Service Provider Identification Number (SPIN)
- CONDITIONAL WAIVER AND RELEASE UPON PAYMENT
- Bid Bond of TEN PERCENT (10%)
- Noncollusion Affidavit
- Workers' Compensation Certificate
- Drug-Free Workplace Certificate
- Alcoholic Beverage and Tobacco-Free Campus Policy Certificate
- Workplace Contractor Certification Regarding Background Checks
- Bid Guarantee Form / Bid Bond
- Labor and Material Payment Bond
- Contract Performance Bond
- Guarantee
- Insurance Documents & Endorsements
- Bidder Information Form
- Submit to
- Sealed envelope addressed to Jose L. Gonzalez, Superintendent, Planada Elementary School District, 9722 E Haskell Ave, Planada, CA 95365
- Duration
- 60 months
- Scope location
- Planada, CA
- Reported agency
- Planada Elementary School District
Questions about this RFP
How do I respond to this RFP from Planada Elementary?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 15, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Sealed envelope addressed to Jose L. Gonzalez, Superintendent, Planada Elementary School District, 9722 E Haskell Ave, Planada, CA 95365. For questions, contact Seng Thao.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Planada Elementary in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Seng Thao at (209) 381-6763. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Leased lit fiber point-to-point circuits (ITEM 470-LF1-27, ITEM 470-LF2-27), Leased dark fiber point-to-point circuits (ITEM 470-DF1-27, ITEM 470-DF2-27), 10 Gbps Data Communications Services with IPv6 support. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price/Charges (35%), Meets technical specifications and design (20%), Prior experience (15%), SPI vendor (10%), Impact to PESD cash flow (10%), Non E-Rate eligible charges (10%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Planada Elementary?
All active and historical solicitations from Planada Elementary are tracked and searchable. As a school agency, Planada Elementary regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 15, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: ORIGINAL & COMPLETE bid signed in blue ink, One photo-copy of COMPLETE bid with addenda, Two (2) copies of product information specifications, Service Provider Identification Number (SPIN), CONDITIONA. Review the full document from Planada Elementary for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Planada, CA. Review the full solicitation for detailed scope requirements.