Plainfield CCSD 202 Food Service Management Company (FSMC) RFP 2026
Plainfield SD 202School · Plainfield, IL- Due
- Mar 24, 2026
- Deadline passed
- Posted
- Feb 6, 2026
- Contract term
- 1 year
- Primary contact
- Richard Engstrom
- (815) 577-4922
The 30-second brief
The Plainfield Community Consolidated School District 202 (PCCSD202) is soliciting proposals from Food Service Management Companies (FSMCs) to operate the district's food service program across 32 locations, serving approximately 24,800 students daily. The scope includes onsite management, consulting, purchasing, receiving, storing, preparation, and serving of breakfast and lunch in compliance with National School Lunch Program (NSLP) and School Breakfast Program (SBP) standards. The contract is a fixed-price-per-meal agreement for an initial one-year term starting July 1, 2026, with up to four one-year renewals. A mandatory pre-proposal conference and facility tour is scheduled for February 17, 2026. Proposals must include a 21-day cycle menu, nutritional analysis, and a detailed staffing plan including an onsite Food Service Director, Dietician, and Chef. Evaluation is based on a 100-point scale, with 30 points allocated to the cost proposal.
21-day cycle menu, Nutritional analysis, Staffing plan, Financial statements, Cost proposal, Certifications
Federal Mandate Price/Cost Proposal (30), Menu Selection/Food Quality (20), FSMC Experience/References (15), Financial Stability (10), Personnel Management (10), Promotion/Marketing (3), IL State Mandates (12)
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Summary
The Plainfield Community Consolidated School District 202 (PCCSD202) is soliciting proposals from Food Service Management Companies (FSMCs) to operate the district's food service program across 32 locations, serving approximately 24,800 students daily.
The scope includes onsite management, consulting, purchasing, receiving, storing, preparation, and serving of breakfast and lunch in compliance with National School Lunch Program (NSLP) and School Breakfast Program (SBP) standards. The contract is a fixed-price-per-meal agreement for an initial one-year term starting July 1, 2026, with up to four one-year renewals. A mandatory pre-proposal conference and facility tour is scheduled for February 17, 2026. Proposals must include a 21-day cycle menu, nutritional analysis, and a detailed staffing plan including an onsite Food Service Director, Dietician, and Chef. Evaluation is based on a 100-point scale, with 30 points allocated to the cost proposal.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
6- 21-day cycle menu
- Nutritional analysis
- Staffing plan
- Financial statements
- Cost proposal
- Certifications
REQUIRED ATTACHMENTS
5- Exhibit A-1 School/Site Data Form
- Exhibit B-1 21-Day Cycle Menu
- Exhibit G Current Operational Labor and Benefits
- Independent Price Determination Certificate
- Bid-Rigging Certification
REQUIRED STAFFING
8- Scope location
- Plainfield, IL
- Reported agency
- The Plainfield Community Consolidated School District 202
Questions about this RFP
How do I respond to this RFP from Plainfield SD 202?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 24, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. For questions, contact Richard Engstrom.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Plainfield SD 202 in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Richard Engstrom at (815) 577-4922. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Food Service Director, Dietician, Chef, On site Managers, Supervisors, Full time Workers, Part time Workers, Driver. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: 21-day cycle menu, Nutritional analysis, Staffing plan, Financial statements, Cost proposal, Certifications. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Federal Mandate Price/Cost Proposal (30), Menu Selection/Food Quality (20), FSMC Experience/References (15), Financial Stability (10), Personnel Management (10), Promotion/Marketing (3), IL State Mand..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Plainfield SD 202?
All active and historical solicitations from Plainfield SD 202 are tracked and searchable. As a school agency, Plainfield SD 202 regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit A-1 School/Site Data Form, Exhibit B-1 21-Day Cycle Menu, Exhibit G Current Operational Labor and Benefits, Independent Price Determination Certificate, Bid-Rigging Certification. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Plainfield SD 202 for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Plainfield, IL. Review the full solicitation for detailed scope requirements.