Placentia-Yorba Linda USD Student Success System RFP 226-18
Placentia-Yorba Linda UnifiedSchool · Placentia, CA- Due
- Feb 17, 2026
- Deadline passed
- Posted
- Jan 23, 2026
- Contract term
- 3 years
- Primary contact
- Donald Rosales
- 714-985-8470
The 30-second brief
Placentia-Yorba Linda Unified School District is seeking proposals for a student success system that connects academic, assessment, behavior, attendance, and skills data with system-generated survey data to enable human intelligence and artificial intelligence for student support. The system should help accelerate the improvement of student outcomes and close outcome gaps. The bid is due on February 17, 2026.
Completed three year cost spreadsheet, completed functionality spreadsheet, plan for system usability by July 1, 2026, narrative on how the system accelerates student outcomes.
Lowest three year total cost (80%), Desired Functionality (5%), PYLUSD independently identified and selected references (5%), Plan to have the system fully usable by July 1, 2026 (5%), Narrative from Required Response 4 (5%)
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Summary
Placentia-Yorba Linda Unified School District is seeking proposals for a student success system that connects academic, assessment, behavior, attendance, and skills data with system-generated survey data to enable human intelligence and artificial intelligence for student support.
The system should help accelerate the improvement of student outcomes and close outcome gaps. The bid is due on February 17, 2026.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
5- Completed three year cost spreadsheet
- Completed functionality spreadsheet
- Plan for system usability by July 1
- 2026
- Narrative on how the system accelerates student outcomes
REQUIRED ATTACHMENTS
10- Bid Form
- Information Required of Bidder
- Noncollusion Declaration
- Workers' Compensation Certificate
- Agreement
- Drug-Free Workplace Certification
- Criminal Records Check Certification
- Insurance Certificates and Endorsements
- General Conditions
- Supplemental Conditions
- Submit to
- 1301 E. Orangethorpe Avenue, Warehouse Building, 2nd floor, Placentia, California 92870
- Reported agency
- Placentia-Yorba Linda Unified School District
Questions about this RFP
How do I respond to this RFP from Placentia-Yorba Linda Unified?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 17, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 1301 E. Orangethorpe Avenue, Warehouse Building, 2nd floor, Placentia, California 92870. For questions, contact Donald Rosales.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Placentia-Yorba Linda Unified in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Donald Rosales at 714-985-8470. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Completed three year cost spreadsheet, completed functionality spreadsheet, plan for system usability by July 1, 2026, narrative on how the system accelerates student outcomes.. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest three year total cost (80%), Desired Functionality (5%), PYLUSD independently identified and selected references (5%), Plan to have the system fully usable by July 1, 2026 (5%), Narrative from..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Placentia-Yorba Linda Unified?
All active and historical solicitations from Placentia-Yorba Linda Unified are tracked and searchable. As a school agency, Placentia-Yorba Linda Unified regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Form, Information Required of Bidder, Noncollusion Declaration, Workers' Compensation Certificate, Agreement, Drug-Free Workplace Certification, Criminal Records Check Certification, Insurance Cer. Review the full document from Placentia-Yorba Linda Unified for the complete list.