Pittsburg County Printing of Regular Ballots, Absentee Ballots, and Sample Ballots - BID #6
Pittsburg CountyCounty · McAlester, OK- Due
- Nov 6, 2026
- Deadline passed
- Posted
- Oct 26, 2026
- Contract term
- 1 year
- Primary contact
- Tonya Barnes
- (918) 423-3877
The 30-second brief
Pittsburg County, Oklahoma is advertising for the printing of Regular Ballots, Absentee Ballots, and Sample Ballots for all elections called by resolution with the County Election Board. Bids must be received by the Pittsburg County Clerk, 115 E. Carl Albert Parkway, McAlester, OK 74501 until November 6th, 2026 at 4:00 p.m. Digital ballot printing must be compatible with Hart InterCivic eScan A/T and Ballot Direct software, utilizing approved laser equipment and specified paper stocks. The successful bidder will be awarded to the lowest and best bidder, and will be required to sign a Ballot Printing Contract and provide a certificate of insurance and a notarized sworn statement of non-collusion.
Regular Ballots, Absentee Ballots, Sample Ballots
Lowest and best bidder
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Summary
Pittsburg County, Oklahoma is advertising for the printing of Regular Ballots, Absentee Ballots, and Sample Ballots for all elections called by resolution with the County Election Board.
Bids must be received by the Pittsburg County Clerk, 115 E. Carl Albert Parkway, McAlester, OK 74501 until November 6th, 2026 at 4:00 p.m. Digital ballot printing must be compatible with Hart InterCivic eScan A/T and Ballot Direct software, utilizing approved laser equipment and specified paper stocks. The successful bidder will be awarded to the lowest and best bidder, and will be required to sign a Ballot Printing Contract and provide a certificate of insurance and a notarized sworn statement of non-collusion.
EVALUATION CRITERIA
Lowest and best bidder
REQUIRED DELIVERABLES
3- Regular Ballots
- Absentee Ballots
- Sample Ballots
REQUIRED ATTACHMENTS
3- Competitive Bid form
- Notarized Affidavit of non-collusion
- Certificate of insurance
- Submit to
- Pittsburg County Clerk, 115 E. Carl Albert Parkway, McAlester, OK 74501
- Scope location
- McAlester, OK
Questions about this BID
How do I respond to this Bid from Pittsburg County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 6, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Pittsburg County Clerk, 115 E. Carl Albert Parkway, McAlester, OK 74501. For questions, contact Tonya Barnes.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Pittsburg County in OK, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Tonya Barnes at (918) 423-3877. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Regular Ballots, Absentee Ballots, Sample Ballots. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest and best bidder" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Pittsburg County?
All active and historical solicitations from Pittsburg County are tracked and searchable. As a county agency, Pittsburg County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Competitive Bid form, Notarized Affidavit of non-collusion, Certificate of insurance. Review the full document from Pittsburg County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: McAlester, OK. Review the full solicitation for detailed scope requirements.