Phoenix Union High School District - Flexible Spending Account and COBRA Administration - RFP #3-1226 (2026)
Phoenix Union High School DistrictSchool · Phoenix, AZ- Due
- Dec 10, 2026
- 28 days left
- Posted
- Nov 5, 2026
- Contract term
- 1 year
- Primary contact
- Lila McCleery
- (602) 764-1404
The 30-second brief
Phoenix Union High School District is seeking proposals for Flexible Spending Account (FSA) and COBRA Administration services under RFP #3-1226. The scope of work includes administering health care FSA, dependent care FSA, limited purpose FSA accounts, and COBRA administration on a per-employee per-month (PEPM) basis, with approx 2,660 eligible employees. The contract term is one year from July 1, 2027 through June 30, 2028, with four additional one-year renewal options. Proposals are due by December 10, 2026, at 2:30 pm via the OpenGov Procurement Portal. Evaluation criteria include Cost (50%), Qualifications (35%), and Responsiveness (15%).
Flexible Spending Account Administration, COBRA Administration
Cost (50%), Qualifications (35%), Responsiveness (15%)
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Summary
Phoenix Union High School District is seeking proposals for Flexible Spending Account (FSA) and COBRA Administration services under RFP #3-1226.
The scope of work includes administering health care FSA, dependent care FSA, limited purpose FSA accounts, and COBRA administration on a per-employee per-month (PEPM) basis, with approx 2,660 eligible employees. The contract term is one year from July 1, 2027 through June 30, 2028, with four additional one-year renewal options. Proposals are due by December 10, 2026, at 2:30 pm via the OpenGov Procurement Portal. Evaluation criteria include Cost (50%), Qualifications (35%), and Responsiveness (15%).
EVALUATION CRITERIA
REQUIRED DELIVERABLES
Flexible Spending Account Administration, COBRA Administration
REQUIRED ATTACHMENTS
11- Vendor Introduction Letter
- Attachment C - Financial Workbook
- Attachment B - Vendor Questionnaire
- Offer and Acceptance Form
- Non-Collusion and No Gratuity-Gift Affidavit
- W9
- Vendor Info Request
- Data Sharing and Privacy Agreement
- Determination of Responsibility
- Forced Labor of Ethnic Uyghurs Ban
- Edgar Certifications
- Submit to
- https://procurement.opengov.com/portal/phoenixunion
- Duration
- 60 months
- Scope location
- Phoenix, AZ
Questions about this RFP
How do I respond to this RFP from Phoenix Union High School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 10, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/phoenixunion. For questions, contact Lila McCleery.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Phoenix Union High School District in AZ, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Lila McCleery at (602) 764-1404. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Flexible Spending Account Administration, COBRA Administration. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost (50%), Qualifications (35%), Responsiveness (15%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Phoenix Union High School District?
All active and historical solicitations from Phoenix Union High School District are tracked and searchable. As a school agency, Phoenix Union High School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 10, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Vendor Introduction Letter, Attachment C - Financial Workbook, Attachment B - Vendor Questionnaire, Offer and Acceptance Form, Non-Collusion and No Gratuity-Gift Affidavit, W9, Vendor Info Request, Da. Review the full document from Phoenix Union High School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Phoenix, AZ. Review the full solicitation for detailed scope requirements.