Palm Springs Unified School District Student Assessment Platform RFP 27-RFP-01 2026
Palm Springs UnifiedSchool · Palm Springs, CA- Due
- Jan 6, 2027
- 53 days left
- Posted
- Nov 11, 2026
- Contract term
- 1 year
- Primary contact
- Shyu Abe
- (760) 883-2710
The 30-second brief
The Palm Springs Unified School District is soliciting proposals for a comprehensive assessment platform under solicitation 27-RFP-01 to administer universal screening, diagnostic, formative, and benchmark assessments for approximately 19,000 students in Transitional Kindergarten through Grade 12 and 2,800 staff members. The platform will provide immediate or near real-time results, progress monitoring, and actionable data to support instruction, intervention planning, and student academic achievement across 28 schools. Key requirements include Single Sign-On (SSO), integration with the Synergy Student Information System (SIS), data management, CSV exports, role-based access controls, and compliance with FERPA and student data privacy laws. The initial contract term is one year beginning July 1, 2027, with up to four optional one-year renewals for a total potential term of five years. Proposals are due by January 6, 2027, at 2:00 pm, and must be submitted electronically via the OpenGov e-Procurement Portal. A mandatory virtual pre-proposal meeting will be held via Zoom on November 30, 2026, at 2:00 pm. Questions are due by December 16, 2026.
Price (40 points, 36.4%), Proposal Experience and Past Performance, Overall Qualifications, Implementation Plan, Technical Specifications (60 points, 54.5%), Proposal Format, Organization, and Clarity (10 points, 9.1%)
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Summary
The Palm Springs Unified School District is soliciting proposals for a comprehensive assessment platform under solicitation 27-RFP-01 to administer universal screening, diagnostic, formative, and benchmark assessments for approximately 19,000 students in Transitional Kindergarten through Grade 12 and 2,800 staff members.
The platform will provide immediate or near real-time results, progress monitoring, and actionable data to support instruction, intervention planning, and student academic achievement across 28 schools. Key requirements include Single Sign-On (SSO), integration with the Synergy Student Information System (SIS), data management, CSV exports, role-based access controls, and compliance with FERPA and student data privacy laws. The initial contract term is one year beginning July 1, 2027, with up to four optional one-year renewals for a total potential term of five years. Proposals are due by January 6, 2027, at 2:00 pm, and must be submitted electronically via the OpenGov e-Procurement Portal. A mandatory virtual pre-proposal meeting will be held via Zoom on November 30, 2026, at 2:00 pm. Questions are due by December 16, 2026.
EVALUATION CRITERIA
8- Price (40 points, 36.4%)
- Proposal Experience and Past Performance
- Overall Qualifications
- Implementation Plan
- Technical Specifications (60 points, 54.5%)
- Proposal Format
- Organization
- Clarity (10 points, 9.1%)
REQUIRED ATTACHMENTS
11- Price Proposal Declaration
- Vendor Application
- Form W-9
- Bidder's Certificate Regarding Worker's Compensation
- Fingerprint and Criminal Background Check
- Certification Regarding Debarment
- Equal Opportunity Certification
- Executive Orders Compliance Statement
- Executive Order Compliance Certification PCC 2202-2208
- Student Data Privacy Agreement
- Certificate of Insurance with additional insured endorsements
- Submit to
- https://procurement.opengov.com/portal/psusd
- Duration
- 60 months
- Scope location
- Palm Springs, CA
- Reported agency
- Palm Springs Unified School District
Questions about this RFP
How do I respond to this RFP from Palm Springs Unified?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 6, 2027. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/psusd. For questions, contact Shyu Abe.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Palm Springs Unified in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Shyu Abe at (760) 883-2710. Questions and answers are typically shared with all prospective bidders.
Show 6 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price (40 points, 36.4%), Proposal Experience and Past Performance, Overall Qualifications, Implementation Plan, Technical Specifications (60 points, 54.5%), Proposal Format, Organization, and Clarity..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Palm Springs Unified?
All active and historical solicitations from Palm Springs Unified are tracked and searchable. As a school agency, Palm Springs Unified regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of January 6, 2027, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Price Proposal Declaration, Vendor Application, Form W-9, Bidder's Certificate Regarding Worker's Compensation, Fingerprint and Criminal Background Check, Certification Regarding Debarment, Equal Oppo. Review the full document from Palm Springs Unified for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Palm Springs, CA. Review the full solicitation for detailed scope requirements.
