OKI Regional Council of Governments Copier and Printer Purchase, Installation, and Servicing RFP 2026
Ohio-Kentucky-Indiana Regional Council of Governments, Cincinnati, OH·MPO
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- Primary Contact
- Toni Gleason · (513) 621-6300
- Contract Term
- 3 years
- Duration
- 60 months
- Scope Location
- Cincinnati, OH
- Submission Address
- 720 E. Pete Rose Way, Suite 420; Cincinnati, Ohio 45202
SUMMARY
OKI seeks proposals for the purchase, installation, and servicing of 2 multifunction color copiers and 3 network monochrome printers in Cincinnati, OH. The contract includes disposal of legacy equipment and ongoing maintenance.
EVALUATION CRITERIA
Cost (60%), Meets Minimum Specifications Including Timeline (20%), Service & Support Capabilities (20%)
REQUIRED DELIVERABLES
One original and five copies of the Proposal, Cover Sheet, Detailed Proposal, Vendor References, Conflict of Interest and Bribery Clause Statement, DBE/SBE Certification, Summary of DBE/SBE Proposed Work, Certification Regarding Lobbying
REQUIRED ATTACHMENTS
Attachment #1 - Cover Sheet, Attachment #2 - Vendor References, Attachment #3 - Conflict of Interest and Bribery Clause Statement, Attachment #4 - DBE/SBE Certification, Attachment #5 - Summary of DBE/SBE Proposed Work, Attachment #6 - Certification Regarding Lobbying, W-9
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from Ohio-Kentucky-Indiana Regional Council of Governments?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 17, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 720 E. Pete Rose Way, Suite 420; Cincinnati, Ohio 45202. For questions, contact Toni Gleason.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost (60%), Meets Minimum Specifications Including Timeline (20%), Service & Support Capabilities (20%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Ohio-Kentucky-Indiana Regional Council of Governments?
All active and historical solicitations from Ohio-Kentucky-Indiana Regional Council of Governments are tracked and searchable. As a mpo agency, Ohio-Kentucky-Indiana Regional Council of Governments regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment #1 - Cover Sheet, Attachment #2 - Vendor References, Attachment #3 - Conflict of Interest and Bribery Clause Statement, Attachment #4 - DBE/SBE Certification, Attachment #5 - Summary of DBE. Review the full document from Ohio-Kentucky-Indiana Regional Council of Governments for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Ohio-Kentucky-Indiana Regional Council of Governments in OH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Toni Gleason at (513) 621-6300. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Cincinnati, OH. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: One original and five copies of the Proposal, Cover Sheet, Detailed Proposal, Vendor References, Conflict of Interest and Bribery Clause Statement, DBE/SBE Certification, Summary of DBE/SBE Proposed Work, Certification Regarding Lobbying. Proposals should clearly address how each deliverable will be met.
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