Okeechobee County School Board - Hotel Accommodations, Meeting Space, and Related Conference Services - RFP# 26/27-01 (2026)
Okeechobee County School DistrictSchool · Okeechobee, FL- Due
- Oct 28, 2026
- Deadline passed
- Primary contact
- Donna Garcia
The 30-second brief
The Okeechobee County School Board is soliciting proposals from qualified hotels to provide district hotel accommodations, meeting space, and related conference services on behalf of Heartland Educational Consortium (HEC). The scope encompasses group room blocks of 250-350 rooms, standard room rates, ADA-accessible accommodations, flexible meeting facilities including ballrooms and breakout rooms, vendor halls, audiovisual capabilities, catering, parking, and dedicated event coordination. Services will be requested as needed throughout the multi-year agreement term, with primary events held during June. The submission deadline is October 28, 2026, at 5:00 PM EST. Proposals must be submitted in four copies along with one flash drive to the Administrative Services Division in Okeechobee, FL.
Proposal Responsiveness and Comprehension=10 points, Location and Accessibility=20 points, Hotel Accommodations and Amenities=20 points, Meeting Space and Conference Capabilities=20 points, Pricing and Overall Value=20 points, Contract Terms and Flexibility=20 points
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Summary
The Okeechobee County School Board is soliciting proposals from qualified hotels to provide district hotel accommodations, meeting space, and related conference services on behalf of Heartland Educational Consortium (HEC).
The scope encompasses group room blocks of 250-350 rooms, standard room rates, ADA-accessible accommodations, flexible meeting facilities including ballrooms and breakout rooms, vendor halls, audiovisual capabilities, catering, parking, and dedicated event coordination. Services will be requested as needed throughout the multi-year agreement term, with primary events held during June. The submission deadline is October 28, 2026, at 5:00 PM EST. Proposals must be submitted in four copies along with one flash drive to the Administrative Services Division in Okeechobee, FL.
EVALUATION CRITERIA
6- Proposal Responsiveness and Comprehension=10 points
- Location and Accessibility=20 points
- Hotel Accommodations and Amenities=20 points
- Meeting Space and Conference Capabilities=20 points
- Pricing and Overall Value=20 points
- Contract Terms and Flexibility=20 points
- Submit to
- Okeechobee County School Board, Administrative Services Division, ATTN: Donna Garcia, 700 SW 2nd Avenue, Okeechobee, FL 34974
- Scope location
- Okeechobee, FL
- Reported agency
- Okeechobee County School Board
Questions about this RFP
How do I respond to this RFP from Okeechobee County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 28, 2026. Submissions should be delivered to: Okeechobee County School Board, Administrative Services Division, ATTN: Donna Garcia, 700 SW 2nd Avenue, Okeechobee, FL 34974. For questions, contact Donna Garcia.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Okeechobee County School District in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Donna Garcia. Questions and answers are typically shared with all prospective bidders.
Show 4 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Proposal Responsiveness and Comprehension=10 points, Location and Accessibility=20 points, Hotel Accommodations and Amenities=20 points, Meeting Space and Conference Capabilities=20 points, Pricing an..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Okeechobee County School District?
All active and historical solicitations from Okeechobee County School District are tracked and searchable. As a school agency, Okeechobee County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from Okeechobee County School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Okeechobee, FL. Review the full solicitation for detailed scope requirements.