Ocean County Improvement Authority - OCIA: Auditing Services RFQ 2026
Ocean CountyCounty · Toms River, NJ- Due
- Nov 13, 2026
- 15 days left
- Posted
- Oct 21, 2026
- Contract term
- 1 year
- Primary contact
- Jessica Hannold
- (732) 929-2103
The 30-second brief
The Ocean County Improvement Authority is requesting qualifications for independent auditing and related professional services for a one-year contract term from February 1, 2027 through January 31, 2028. Services include auditing the Authority's books, accounts, financial records, funds, transactions, and financial statements in accordance with applicable governmental auditing standards and New Jersey requirements. Additional tasks involve examining receipts, disbursements, investments, bank reconciliations, claims, vouchers, contracts, and internal controls, preparing audited financial statements, assisting with electronic filings, and presenting findings at a public meeting. Proposals are due by November 13, 2026, and must be submitted electronically through the County of Ocean's Online Procurement Portal. Proposers must demonstrate a minimum of two years of experience in providing these services.
Audit the Authority’s books, Accounts, Financial records, Funds, Transactions and financial statements; Examine receipts, Disbursements, Investments, Bank reconciliations, Claims, Vouchers, Contracts, Purchase orders, Shared services, County funding and other financial activity; Review compliance with applicable laws, Regulations, Resolutions, Contracts, Professional-services requirements, The Cash Management Plan and adopted financial procedures; Review internal controls, Segregation of duties, Electronic banking controls, Cash-management practices, Accounting procedures, Recordkeeping and fraud-prevention safeguards; Review bonds, Notes, Conduit financings, Debt-service obligations, Restricted funds, Project funds, Escrow accounts and related investment earnings and transactions; Prepare audited financial statements, Required schedules, Independent auditor’s reports and other required documents; Assist with required audit-related electronic filings and submissions; Prepare a management letter or equivalent report identifying audit findings, Deficiencies, Material weaknesses, Noncompliance and recommended corrective actions; Discuss preliminary findings before issuing the final audit; Present the completed audit and findings to the Authority at a public meeting; Provide reasonable consultation concerning opening balances, Accounting classifications, Year-end closing, Financial reporting, Audit implementation and corrective actions; Coordinate with the Authority’s Treasurer, Secretary, General Counsel, Municipal advisor, Bond counsel, Banking institution, Other professionals and County personnel; Maintain all required audit workpapers and records; Promptly notify the Authority of any suspected fraud, Material irregularity, Unlawful expenditure or other matter requiring immediate governing-body attention; Perform any other auditing or related services necessary to complete the engagement.
Qualifications of individuals who will perform the tasks and amounts of their respective participation, 30%; Experience in providing services requested by The Authority and references related thereto, 30%; Statement of proposer’s understanding of Scope of Work and ability to perform tasks in a timely fashion, including staffing and familiarity with subject matter and The Authority, 20%; Location of primary office in relation to administrative offices, 10%; Thoroughness and completeness of applicant’s submittal, 10%
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Summary
The Ocean County Improvement Authority is requesting qualifications for independent auditing and related professional services for a one-year contract term from February 1, 2027 through January 31, 2028.
Services include auditing the Authority's books, accounts, financial records, funds, transactions, and financial statements in accordance with applicable governmental auditing standards and New Jersey requirements. Additional tasks involve examining receipts, disbursements, investments, bank reconciliations, claims, vouchers, contracts, and internal controls, preparing audited financial statements, assisting with electronic filings, and presenting findings at a public meeting. Proposals are due by November 13, 2026, and must be submitted electronically through the County of Ocean's Online Procurement Portal. Proposers must demonstrate a minimum of two years of experience in providing these services.
EVALUATION CRITERIA
Qualifications of individuals who will perform the tasks and amounts of their respective participation, 30%; Experience in providing services requested by The Authority and references related thereto, 30%; Statement of proposer’s understanding of Scope of Work and ability to perform tasks in a timely fashion, including staffing and familiarity with subject matter and The Authority, 20%; Location of primary office in relation to administrative offices, 10%; Thoroughness and completeness of applicant’s submittal, 10%
REQUIRED DELIVERABLES
15- Audit the Authority’s books, Accounts, Financial records, Funds, Transactions and financial statements
- Examine receipts, Disbursements, Investments, Bank reconciliations, Claims, Vouchers, Contracts, Purchase orders, Shared services, County funding and other financial activity
- Review compliance with applicable laws, Regulations, Resolutions, Contracts, Professional-services requirements, The Cash Management Plan and adopted financial procedures
- Review internal controls, Segregation of duties, Electronic banking controls, Cash-management practices, Accounting procedures, Recordkeeping and fraud-prevention safeguards
- Review bonds, Notes, Conduit financings, Debt-service obligations, Restricted funds, Project funds, Escrow accounts and related investment earnings and transactions
- Prepare audited financial statements, Required schedules, Independent auditor’s reports and other required documents
- Assist with required audit-related electronic filings and submissions
- Prepare a management letter or equivalent report identifying audit findings, Deficiencies, Material weaknesses, Noncompliance and recommended corrective actions
- Discuss preliminary findings before issuing the final audit
- Present the completed audit and findings to the Authority at a public meeting
- Provide reasonable consultation concerning opening balances, Accounting classifications, Year-end closing, Financial reporting, Audit implementation and corrective actions
- Coordinate with the Authority’s Treasurer, Secretary, General Counsel, Municipal advisor, Bond counsel, Banking institution, Other professionals and County personnel
- Maintain all required audit workpapers and records
- Promptly notify the Authority of any suspected fraud, Material irregularity, Unlawful expenditure or other matter requiring immediate governing-body attention
- Perform any other auditing or related services necessary to complete the engagement
REQUIRED ATTACHMENTS
10- Name, qualifications, licenses and relevant experience of engagement partner, manager and other personnel
- Firm’s experience providing auditing services to New Jersey improvement authorities, local authorities and other governmental entities
- Description of proposed audit approach, staffing plan, anticipated schedule and ability to satisfy deadlines
- Description of experience with governmental accounting, internal controls, public contracting, shared services, bonds, notes, conduit financings and restricted funds
- At least three references for comparable governmental or public-authority auditing engagements
- Identification of any actual, potential or perceived conflict of interest
- Complete fee proposal identifying annual audit fee, hourly rates for additional services, reimbursable expenses, and assumptions or exclusions
- Questionnaires, certifications, disclosure forms and other documents required through the Online Procurement Portal
- Proof of business registration
- Certificate of insurance
- Submit to
- https://procurement.opengov.com/portal/oceancounty/projects/314555
- Scope location
- Toms River, NJ
Questions about this RFQ
How do I respond to this RFQ from Ocean County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 13, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/oceancounty/projects/314555. For questions, contact Jessica Hannold.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including Ocean County in NJ, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jessica Hannold at (732) 929-2103. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Audit the Authority’s books, Accounts, Financial records, Funds, Transactions and financial statements; Examine receipts, Disbursements, Investments, Bank reconciliations, Claims, Vouchers, Contracts, Purchase orders, Shared services, County funding and other financial activity; Review compliance wi. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications of individuals who will perform the tasks and amounts of their respective participation, 30%; Experience in providing services requested by The Authority and references related thereto,..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Ocean County?
All active and historical solicitations from Ocean County are tracked and searchable. As a county agency, Ocean County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 13, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Name, qualifications, licenses and relevant experience of engagement partner, manager and other personnel; Firm’s experience providing auditing services to New Jersey improvement authorities, local au. Review the full document from Ocean County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Toms River, NJ. Review the full solicitation for detailed scope requirements.