NY State Housing Finance Agency ImageSilo ECM RFP 2025
New York State Homes and Community Renewal | State of New YorkState · Albany, NY- Due
- Feb 6, 2026
- Deadline passed
- Posted
- Dec 11, 2025
- Contract term
- 5 years
- Primary contact
- Kathryn Mazzeo
The 30-second brief
Seeks qualified competitive proposals from authorized Value Added Resellers (VARs) of Digitech Systems' ImageSilo enterprise content management (ECM) system for the continuity and management of the Agencies' existing ECM system. The RFP outlines mandatory qualifications, scope of work, technical specifications, administrative requirements, and proposal submission guidelines.
Proposal Coversheet, Cover Letter, Proposal Certification, Technical Proposal, Cost Proposal, Administrative Proposal, EEO/Diversity/SDVOB Proposal
Demonstrated ability and capacity, expertise/experience/availability, price, maintenance of NY office, diversity/EEO/MWBE/SDVOB commitment, conflict of interest avoidance, financial stability, completeness of proposal, interviews/demonstrations
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Summary
Seeks qualified competitive proposals from authorized Value Added Resellers (VARs) of Digitech Systems' ImageSilo enterprise content management (ECM) system for the continuity and management of the Agencies' existing ECM system.
The RFP outlines mandatory qualifications, scope of work, technical specifications, administrative requirements, and proposal submission guidelines.
EVALUATION CRITERIA
9- Demonstrated ability and capacity
- Expertise/experience/availability
- Price
- Maintenance of NY office
- Diversity/EEO/MWBE/SDVOB commitment
- Conflict of interest avoidance
- Financial stability
- Completeness of proposal
- Interviews/demonstrations
REQUIRED DELIVERABLES
7- Proposal Coversheet
- Cover Letter
- Proposal Certification
- Technical Proposal
- Cost Proposal
- Administrative Proposal
- EEO/Diversity/SDVOB Proposal
REQUIRED ATTACHMENTS
9- Attachment A: Proposal Checklist
- Attachment B: Proposal Coversheet and Proposal Certification
- Tab 3: Cost Proposal Form
- EEO Staffing Plan (PROC-1)
- Utilization Plan (PROC-2)
- MWBE & EEO Policy Statement (PROC-4)
- Company Demographic Profile (PROC-7)
- EEOC Statement (PROC-8)
- Diversity Practices Questionnaire (PROC-9)
- Submit to
- [email protected]
- Duration
- 120 months
- Scope location
- New York
- Reported agency
- New York State Housing Finance Agency
Questions about this RFP
How do I respond to this RFP from New York State Homes and Community Renewal | State of New York?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 6, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Kathryn Mazzeo.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including New York State Homes and Community Renewal | State of New York in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kathryn Mazzeo. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Proposal Coversheet, Cover Letter, Proposal Certification, Technical Proposal, Cost Proposal, Administrative Proposal, EEO/Diversity/SDVOB Proposal. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Demonstrated ability and capacity, expertise/experience/availability, price, maintenance of NY office, diversity/EEO/MWBE/SDVOB commitment, conflict of interest avoidance, financial stability, complet..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from New York State Homes and Community Renewal | State of New York?
All active and historical solicitations from New York State Homes and Community Renewal | State of New York are tracked and searchable. As a state agency, New York State Homes and Community Renewal | State of New York regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A: Proposal Checklist, Attachment B: Proposal Coversheet and Proposal Certification, Tab 3: Cost Proposal Form, EEO Staffing Plan (PROC-1), Utilization Plan (PROC-2), MWBE & EEO Policy Stat. Review the full document from New York State Homes and Community Renewal | State of New York for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: New York. Review the full solicitation for detailed scope requirements.